Section one: Contracting authority
one.1) Name and addresses
ESSEX COUNTY COUNCIL
NEW BRIDGE HOUSE
CHELMSFORD
CM20PD
Contact
Stacey Sitton
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.proactisplaza.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.proactisplaza.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Temporary Storage Facility for Coroner Services
Reference number
CO0138
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
It is expected that over the next three years the death management system, which already experiences winter pressures from flu and other pressures, will be heightened due to Covid-19 as we learn to live with the variants and the knock-on effect from closing services down to stop the spread that was experienced in the first and second wave. ECC would like to put a contract in place that can be used at short notice to add additional storage to the system at times of Excess Death.
The contract will be to add close to 100 new spaces (90 - 110 would be acceptable) to the system.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
The contract will be to add close to 100 new spaces (90 - 110 would be acceptable) to the system in one central location in Essex (20 minutes from Chelmsford). The additional spaces will need to be available within 72 hours' notice. The supplier must also have a plan to be able to scale up this additional storage close to 300 spaces (270 - 330 would be acceptable) should there be a need.
two.2.4) Description of the procurement
The supplier will be expected to offer a transport operation to support the storage solution. Access to the site must be possible 24/7 although it is expected the site would be used mainly during normal business hours. Once cleared by the coroner, the supplier will be expected to arrange for collection of any deceased to the care of the family's appointed Funeral Director except for public funerals.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
1 + 1 = total of 3 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/A
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 October 2021
Local time
1:00pm
Information about authorised persons and opening procedure
Procurement Services
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Court Of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom