Section one: Contracting authority
one.1) Name and addresses
St Illtyd’s Catholic High School
Newport Road, Rumney
Cardiff
CF3 1XQ
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/X49BA6A884
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
St Illtyd’s Catholic High School ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for St Illtyd’s Catholic High School located in Cardiff, Wales.
two.1.5) Estimated total value
Value excluding VAT: £1,610,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for St Illtyd’s Catholic High School located in Cardiff, Wales.
The value of the contract is approximately £322,000 per annum.
St Illtyd's Catholic High School is a coeducational secondary school in Rumney, a district in the east side of the Welsh capital Cardiff. Its catchment area includes the eastern districts of Cardiff and is heavily oversubscribed. The school's namesake is Illtud, a 5th-century Welsh abbot and teacher. The catering provision includes a morning break and lunch service with one main servery and a second grab and go counter within the dining room.
There are currently 1,011 pupils on roll and approximately 99 Staff. The Free School Meal allowance is currently £3.40 per pupil with 49% of pupils currently eligible for a free meal.
The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is three years commencing on 1st April 2025 and concluding on 31st March 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to St Illtyd’s Catholic High School. There will be the option to extend the contract for a further term of two years. The contract being offered and will be guaranteed performance in nature.
It is expected that the successful contractor will have experience in the requirements of the Healthy Eating in Schools (Nutritional Standards & Requirements) and be able to offer innovation and forward thinking during this contract term.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the school. This includes a breakfast offer provided by the catering team, a mid-morning break, hospitality for visitors and provision for inset days.
The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations within the school. Regular customer and parental engagement will be required to ensure this is the case moving into the contract term.
These new standards of operation should meet the needs of the pupils’ moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise the local supply chain and farming” belt” in South Wales to source all fresh produce, namely being:
Bakery Products
Meat
Fruit and Vegetables
Dairy Products
As you can appreciate, working with the local community is something that the school strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20-mile radius of the School)
St Illtyd’s Catholic High School also seeks to ensure that the catering operation will have the following objectives from April 2025.
1.The provision of a healthy balanced menu including daily fresh vegetables and fruit that meets nutritional guidelines.
2.Suitable portion sizes for each age group.
3.A focus on food waste, in line with the Welsh government guidelines.
4.Opening of additional outlets to help with timings and queue management.
5.A series of added value days organised and run throughout the year, including support for key curriculum dates.
6.The successful contractor’s management team show a real interest in the school and its students moving into this contract term.
7.Engagement with parents and pupils through newsletters, attendance at parent’s evenings and other methods.
8.Clear and transparent accounting.
See SQ Document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,610,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 September 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 October 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Cardiff:-School-catering-services./X49BA6A884
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/X49BA6A884
GO Reference: GO-2024729-PRO-27059537
six.4) Procedures for review
six.4.1) Review body
St Illtyd’s Catholic High School
Newport Road, Rumney
Cardiff
CF3 1XQ
Country
United Kingdom