Section one: Contracting authority
one.1) Name and addresses
Warwickshire Police
PO Box 4, Woodcote Drive, Leek Wootton
Warwickshire
CV35 7QB
Contact
Caroline Plane
caroline.plane@warwickshire.pnn.police.uk
Telephone
+44 1926415000
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
National registration number
n/a
Internet address(es)
Main address
https://www.warwickshire.police.uk/
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86783
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Airwave Radio Support Services
Reference number
WP21-0112
two.1.2) Main CPV code
- 50333000 - Maintenance services of radio-communications equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Interim contract for onsite and remote support to Police radios.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £210,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50312000 - Maintenance and repair of computer equipment
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
two.2.4) Description of the procurement
Interim contract for onsite and remote support to Police radios.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
Radio services are currently delivered to Warwickshire Police via a shared IT Service with West Mercia Police. The two police forces are in the process of splitting following several years of a strategic alliance. It was anticipated that through a management of change process two posts for radio technicians would TUPE to Warwickshire Police. This however did not happen and a subsequent attempt to recruit was also unsuccessful. The roles are highly specialised and require strict vetting.
As such a 3rd party arrangement is required to ensure essential continuity of support of critical police communications equipment in time for October 2021. The services will include support services for the Hand Portables, Fixed Desktop Radios and the Vehicle Radios. Telent were identified by the Warwickshire ICT Team as a supplier with the requisite credentials and security accreditations to provide the services at short notice.
This is an interim arrangement for 1 year with the possibility of extending to two years. Only if the extension is exercised will it supersede the relevant procurement threshold. This contract award is subject to a 10 day mandatory standstill period which will end on midnight Monday 4th October 2021.
This is regarded as an interim arrangement to ensure continuity of service. Warwickshire Police intends to either bring the service back in-house or run a procurement competition in either 2022 or 2023 depending on whether the proposed contract is extended.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
1
Title
Airwave Radio Support Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 September 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from tenderers from non-EU Member States: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Telent
Point 3, Haywood Road
Warwick
CV34 5AH
Country
United Kingdom
NUTS code
- UKG13 - Warwickshire
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £210,000
Total value of the contract/lot: £210,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Warwickshire Police & Crime Comissioner
3 Northgate Street
Warwick
CV34 4SP
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The Warwickshire Police & Crime Comissioner
3 Northgate Street
Warwick
CV34 4SP
Country
United Kingdom