Section one: Contracting authority
one.1) Name and addresses
Manchester City Council
Floor 5 (Mount Street Elevation), Town Hall Extension, Albert Square
Manchester
M60 2LA
Telephone
+44 1612345000
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TC103 - Highways Winter Maintenance – Gritting Contract
Reference number
DN734878
two.1.2) Main CPV code
- 90630000 - Ice-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
The contract is for the provision of a standby and response service and equipment to spread a measured amount of rock salt or other de-icing materials on roads and footways, or remove snow during winter periods only, to prevent or remove hazard caused by frost, ice, or snow formation, all to the written instruction of the City Council.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,300,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34143000 - Winter-maintenance vehicles
- 44113910 - Winter-maintenance materials
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
The contract is for the provision of a standby and response service and equipment to spread a measured amount of rock salt or other de-icing materials on roads and footways, or remove snow during winter periods only, to prevent or remove hazard caused by frost, ice, or snow formation, all to the written instruction of the City Council.
The Rock Salt or similar material to be spread will be provided by the City Council. This contract comprises in general terms but is not necessarily limited to the provision of all necessary labour, vehicles, plant, expertise, management and other resources and consumables (except Rock Salt or other material to be laid) to facilitate the complete service, both on ‘stand by’ and by deployment as necessary.
The Contract is intended to enable the provision of winter services, to include the spreading of rock salt and liquid de-icer, along with the clearing of snow from public highways which the Council is the Highway Authority will also request other Third-Party sites which are included within the tender. The Service will involve pre-treatment gritting and de-icing to prevent ice from forming on highway surfaces; post-treatment following the formation of ice and the clearance of snow plus other associated services, either on a predetermined basis along standard routes or on a reactive basis. The Contract does not include civil emergency works caused by heavy snowfalls, provision for which will be made separately.
two.2.5) Award criteria
Quality criterion - Name: Price/Quality/Social Value / Weighting: 100
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- No tenders or no suitable tenders/requests to participate in response to open procedure
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
This contract has been awarded under Reg 32 on the grounds of:
"insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with."
Extreme urgency was required due to the necessity to appoint a new supplier and to give the new supplier time to acquire equipment needed for the contract. Carrying out a competitive procedure would not have given a new supplier the time to have equipment in place for the commencement of the service.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-037882
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
TC103 - Highways Winter Maintenance – Gritting Contract
Title
TC103 - Highways Winter Maintenance – Gritting Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Thermal Road Repairs Ltd
Units A&B Lancaster Fields, The Gateway, Crewe
Cheshire
CW1 6FF
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
National registration number
09127996
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,300,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court (England, Wales and Northern Ireland)
The Strand
London
WC2A 2LL
Country
United Kingdom