Tender

MIS Procurement - Learning Academy Partnership (sw)

  • Learning Academy Partnership (South West)

F02: Contract notice

Notice identifier: 2021/S 000-023634

Procurement identifier (OCID): ocds-h6vhtk-02e3c5

Published 23 September 2021, 8:05am



Section one: Contracting authority

one.1) Name and addresses

Learning Academy Partnership (South West)

Suite 4 - Zealley House

Newton Abbott

TQ12 3SB

Contact

Steve Smith

Email

steve.smith@moxton-education.com

Country

United Kingdom

NUTS code

UKK4 - Devon

Internet address(es)

Main address

https://www.lapsw.co.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.lapsw.co.uk/2021/09/20/tendering-opportunity-mis/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

MIS Procurement - Learning Academy Partnership (sw)

two.1.2) Main CPV code

  • 72000000 - IT services: consulting, software development, Internet and support

two.1.3) Type of contract

Services

two.1.4) Short description

It is the desire of the Trust to move to a single, off-site/cloud-hosted MIS platform across all of its schools, and this is the purpose of this procurement. The Trust also recognises the importance of having the MIS as the 'Single Version of the Truth' in respect of pupil and staff records as the source of all identities across all systems within the Trust which should ensure seamless, automatic update processes wherever possible. In this way, as far as is practicable, the Trust wishes to avoid:

• Duplication of the effort currently involved in replicating key data fields across a variety of applications.

• Manual data transfer processes which require human intervention;

• Data transfers which involve scheduled 'batch' processes as these lead to latency in updates;

• The kinds of issues created by accidental mis-typing or shortening of names etc. that often lead to multiple different data entries for the same individual.

The Trust has decided to seek a partnership with the successful bidder, which will be tasked with all the necessary activities and processes involved in:

• Designing, Programme/Project Managing and Implementing a single MIS across all its school sites;

• Migrating the data held in current systems;

• Comprehensive acceptance testing;

• Training users in the system's use; and

• Supporting and maintaining the solution for up to five years and will contract accordingly.

two.1.5) Estimated total value

Value excluding VAT: £500,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 72200000 - Software programming and consultancy services
  • 72300000 - Data services
  • 72600000 - Computer support and consultancy services
  • 80100000 - Primary education services
  • 80200000 - Secondary education services
  • 80400000 - Adult and other education services
  • 80500000 - Training services

two.2.3) Place of performance

NUTS codes
  • UKK - South West (England)
Main site or place of performance

Newton Abbott

two.2.4) Description of the procurement

It is the desire of the Trust to move to a single, off-site/cloud-hosted MIS platform across all of its schools, and this is the purpose of this procurement. The Trust also recognises the importance of having the MIS as the 'Single Version of the Truth' in respect of pupil and staff records as the source of all identities across all systems within the Trust which should ensure seamless, automatic update processes wherever possible. In this way, as far as is practicable, the Trust wishes to avoid:

• Duplication of the effort currently involved in replicating key data fields across a variety of applications.

• Manual data transfer processes which require human intervention;

• Data transfers which involve scheduled 'batch' processes as these lead to latency in updates;

• The kinds of issues created by accidental mis-typing or shortening of names etc. that often lead to multiple different data entries for the same individual.

The Trust has decided to seek a partnership with the successful bidder, which will be tasked with all the necessary activities and processes involved in:

• Designing, Programme/Project Managing and Implementing a single MIS across all its school sites;

• Migrating the data held in current systems;

• Comprehensive acceptance testing;

• Training users in the system's use; and

• Supporting and maintaining the solution for up to five years and will contract accordingly.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive procedure with negotiation

four.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

19 October 2021

Local time

12:00pm

four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

2 November 2021

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.4) Procedures for review

six.4.1) Review body

Learning Academy Partnership (sw)

Newton Abbott

TQ12 3SB

Country

United Kingdom