- Scope of the procurement
- Lot 1 - Gym Climbing Frames
- Lot 2 - Gym Benches
- Lot 3 - Gym and Athletic Mats
- Lot 4 - Trampolines and Accessories
- Lot 5 - Soft Play
- Lot 6 - Gym Boxes
- Lot 7 - Gym Tables
- Lot 8 - Bridging and Linking Equipment
- Lot 9 - Springboards
- Lot 10 - Bespoke Matting & Installations
- Lot 11 - Gym Inspection & Maintenance Service
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 7901239756
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001262 The Supply of Gymnastic and Gymnasium Equipment, Mats, Accessories, Bespoke Matting & Installation, and Inspection & Maintenance Services
Reference number
001262
two.1.2) Main CPV code
- 37420000 - Gymnasium equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Gymnastic and Gymnasium Equipment, Mats, Accessories, Bespoke Matting & Installation, and Inspection & Maintenance Services. This Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements by establishing an agreement for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer (Lots 1-9). YPO also wish to establish an agreement where the end customer will place orders directly with the Provider on a “contract” basis and the Provider will deliver direct to the end customer on an agreed basis (Lots 10-11).
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Gym Climbing Frames
Lot No
1
two.2.2) Additional CPV code(s)
- 37422100 - Gymnastic bars
- 37423000 - Gymnastic ropes or rings or climbing accessories
- 37423300 - Gymnastic climbing accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 is for procurement of Gym Climbing Frames to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Gym Benches
Lot No
2
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 is for procurement of gym benches to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Gym and Athletic Mats
Lot No
3
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37421000 - Gymnasium mats
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is for procurement of gym and athletic mats to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Trampolines and Accessories
Lot No
4
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37425000 - Gymnastic trampolines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 4 is for procurement of trampolines and accessories to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Soft Play
Lot No
5
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37425000 - Gymnastic trampolines
- 37426000 - Balance equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 5 is for procurement of soft play items to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Gym Boxes
Lot No
6
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37423300 - Gymnastic climbing accessories
- 37424000 - Gymnastic vaulting equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 6 is for procurement of gym boxes to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Gym Tables
Lot No
7
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37423300 - Gymnastic climbing accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 7 is for procurement of gym tables to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Bridging and Linking Equipment
Lot No
8
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37423300 - Gymnastic climbing accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 8 is for procurement of bridging and linking equipment to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9 - Springboards
Lot No
9
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37424000 - Gymnastic vaulting equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 9 is for procurement of springboards to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10 - Bespoke Matting & Installations
Lot No
10
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37421000 - Gymnasium mats
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 10 is for procurement of bespoke matting & installations to be advised and fulfilled directly between the supplier and the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 11 - Gym Inspection & Maintenance Service
Lot No
11
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 11 is for procurement of gym inspection & maintenance service to be advised and fulfilled directly between the supplier and the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 September 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 September 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom