Section one: Contracting authority
one.1) Name and addresses
Leicester City Council
City Hall, 115 Charles Street
Leicester
LE1 1FZ
Contact
Miss Jasmin Dhonsi
procurement-asc@leicester.gov.uk
Telephone
+44 1164546125
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
NHS Leicester, Leicestershire and Rutland Integrated Care Board
Room G30, Pen Lloyd Building, County Hall
Glenfield, Leicester
LE3 8TB
Contact
Miss Jasmin Dhonsi
procurement-asc@leicester.gov.uk
Telephone
+44 1164546125
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
www.leicesterleicestershireandrutland.icb.nhs.uk
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ASC0292 - Day Opportunities Services
Reference number
DN652571
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Leicester City Council (‘the ‘Authority’) invited Tenders for the provision of Day Opportunities Services. Leicester City Council led the procurement on behalf of Leicester City Council and the NHS Leicester, Leicestershire and Rutland Integrated Care Board (LLR ICB).
Day Opportunities Services support and enable people to access and participate in a variety of activities and opportunities, during the daytime, that help them to meet their social care and/or health needs.
Services will support the delivery of outcomes for people, and their families, who draw on social care support and see them being empowered and supported to participate in opportunities that enable them to meet their agreed outcomes as part of their support plan.
The activities and opportunities available will depend on an individual’s needs and interests. General examples may include, but are not limited to, IT training, cooking/baking, confidence building, friendship groups, sports, games and other leisure activities, household management, exercise, mindfulness and meditation, gardening, art therapy, visits to parks, museums or days out.
It was the intention of the Authority to award Framework Agreements for each Lot. There was no maximum number of providers to be awarded a Framework Agreement for each Lot. Tenderers should note that Lots 1 to 4 services are commissioned for the Authority only. Lot 5 services are being commissioned for both the Authority and the LLR ICB. The Authority provides no guarantee or volume of any work to any successful provider.
The Framework Agreements are Open Framework Agreements. Throughout the duration of the Framework Agreement, the Authority may review the Framework Agreement and may open it to the market for new appointments to it at its own discretion when a service need arises. Opening the Framework will allow the opportunity for any potential Providers who are not currently appointed to the Framework Agreement to submit a Tender to the Authority, to be appointed for the remainder of the term of the Framework Agreement if successful. Existing Providers may if they so wish, apply for the Tender opportunity for a Lot they previously did not Tender for or were unsuccessful for. As a service need has arisen, the Authority is opening the Day Opportunities Services Framework to the market for new appointments via this Tender opportunity.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £33,330,000
two.2) Description
two.2.1) Title
Older People (55+)
Lot No
1
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority conducted this procurement under the Light Touch Regime for Social and Other Specific Services, as set out in the Public Contract Regulations 2015 (PCR), at Section 7 (Regulations 74 to 77) and Schedule 3. The procurement process was not conducted under the Public Contract Regulations 2015; however, it was similar to that of an Open procedure. The Process did, unlike an Open Procedure, include the flexibility, as allowed under the Light Touch Regime with various evaluation stages as detailed in the Invitation to Tender documentation.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 3.5 years to commence on 1st October 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 5.5 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers set out the details of the Authority’s requirements and how to submit your Tender.
two.2.6) Estimated value
Value excluding VAT: £3,680,000
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Adults with Learning Disabilities and/or Autistic Spectrum Conditions
Lot No
2
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority conducted this procurement under the Light Touch Regime for Social and Other Specific Services, as set out in the Public Contract Regulations 2015 (PCR), at Section 7 (Regulations 74 to 77) and Schedule 3. The procurement process was not conducted under the Public Contract Regulations 2015; however, it was similar to that of an Open procedure. The Process did, unlike an Open Procedure, include the flexibility, as allowed under the Light Touch Regime with various evaluation stages as detailed in the Invitation to Tender documentation.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 3.5 years to commence on 1st October 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 5.5 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers set out the details of the Authority’s requirements and how to submit your Tender.
two.2.6) Estimated value
Value excluding VAT: £7,130,000
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Adults with Physical and/or Sensory Disabilities, including Acquired Brain Injury (ABI) and Other Long Term Neurological Conditions
Lot No
3
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority conducted this procurement under the Light Touch Regime for Social and Other Specific Services, as set out in the Public Contract Regulations 2015 (PCR), at Section 7 (Regulations 74 to 77) and Schedule 3. The procurement process was not conducted under the Public Contract Regulations 2015; however, it was similar to that of an Open procedure. The Process did, unlike an Open Procedure, include the flexibility, as allowed under the Light Touch Regime with various evaluation stages as detailed in the Invitation to Tender documentation.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 3.5 years to commence on 1st October 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 5.5 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers set out the details of the Authority’s requirements and how to submit your Tender.
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Adults Living with Dementia
Lot No
4
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority conducted this procurement under the Light Touch Regime for Social and Other Specific Services, as set out in the Public Contract Regulations 2015 (PCR), at Section 7 (Regulations 74 to 77) and Schedule 3. The procurement process was not conducted under the Public Contract Regulations 2015; however, it was similar to that of an Open procedure. The Process did, unlike an Open Procedure, include the flexibility, as allowed under the Light Touch Regime with various evaluation stages as detailed in the Invitation to Tender documentation.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 3.5 years to commence on 1st October 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 5.5 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers set out the details of the Authority’s requirements and how to submit your Tender.
two.2.6) Estimated value
Value excluding VAT: £690,000
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Support for Complex and Multiple Needs
Lot No
5
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority conducted this procurement under the Light Touch Regime for Social and Other Specific Services, as set out in the Public Contract Regulations 2015 (PCR), at Section 7 (Regulations 74 to 77) and Schedule 3. The procurement process was not conducted under the Public Contract Regulations 2015; however, it was similar to that of an Open procedure. The Process did, unlike an Open Procedure, include the flexibility, as allowed under the Light Touch Regime with various evaluation stages as detailed in the Invitation to Tender documentation.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 3.5 years to commence on 1st October 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 5.5 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers set out the details of the Authority’s requirements and how to submit your Tender.
two.2.6) Estimated value
Value excluding VAT: £21,030,000
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
As detailed in the Invitation to Tender documentation.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-002326
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Lot No
1
Title
Older People (55+)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Grow Wild Outreach CIC
16 Chelsham Close
Warlingham
CR6 9DN
Country
United Kingdom
NUTS code
- UKJ26 - East Surrey
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
S5 Care Ltd
Unit 2 Forest Business Park, Oswin Road
Leicester
LE3 1HR
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Shree Sanatan Mandir and Community Centre
84 Weymouth Street
Leicester
LE4 6FQ
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wesley Hall Community Centre Ltd
76 Hartington Road
Leicester
LE2 0GN
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,680,000
Total value of the contract/lot: £3,680,000
Section five. Award of contract
Lot No
2
Title
Adults with Learning Disabilities and/or Autistic Spectrum Conditions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
five.2.3) Name and address of the contractor
IBC Quality Solutions Limited
Ibc Suite, 93 Marsh Lane
London
NW7 4LE
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £7,130,000
Total value of the contract/lot: £7,130,000
Section five. Award of contract
Lot No
3
Title
Adults with Physical and/or Sensory Disabilities, including Acquired Brain Injury (ABI) and Other Long Term Neurological Conditions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Grow Wild Outreach CIC
16 Chelsham Close
Warlingham
CR6 9DN
Country
United Kingdom
NUTS code
- UKJ26 - East Surrey
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
IBC Quality Solutions Limited
Ibc Suite, 93 Marsh Lane
London
NW7 4LE
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Sensitive Care Solutions Ltd
50 Woodgate
Leicester
LE3 5GF
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £800,000
Total value of the contract/lot: £800,000
Section five. Award of contract
Lot No
4
Title
Adults Living with Dementia
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Grow Wild Outreach CIC
16 Chelsham Close
Warlingham
CR6 9DN
Country
United Kingdom
NUTS code
- UKJ26 - East Surrey
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Manav Seva Community Centre Community Interest Company
557 Melton Road
Leicester
LE4 7SJ
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
S5 Care Ltd
Unit 2 Forest Business Park, Oswin Road
Leicester
LE3 1HR
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Sensitive Care Solutions Ltd
50 Woodgate
Leicester
LE3 5GF
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £690,000
Total value of the contract/lot: £690,000
Section five. Award of contract
Lot No
5
Title
Specialist Support for Complex and Multiple Needs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
IBC Quality Solutions Limited
Ibc Suite, 93 Marsh Lane
London
NW7 4LE
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pathfinders Community Support Limited
9 Stoughton Road
Oadby, Leicester
LE2 4DS
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £21,030,000
Total value of the contract/lot: £21,030,000
Section six. Complementary information
six.3) Additional information
The Authority held an Online Tender Information Session conducted via Microsoft Teams on 9th February 2023 between 10:30 am to 12.30 pm. Further information on how to register for this session was contained within the ITT documentation.
six.4) Procedures for review
six.4.1) Review body
Construction and Technology Court (Queens Bench Division) (Branch of High Court of Justice)
Priory Courts, 33 Bull Street
Birmingham
B4 6DS
Telephone
+44 1216814441
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Leicester City Council
City Hall, 115 Charles Street
Leicester
LE1 1FZ
procurement-asc@leicester.gov.uk
Country
United Kingdom