Section one: Contracting authority
one.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
Contact
Chris Turner
chris.turner@eastrenfrewshire.gov.uk
Telephone
+44 1415773676
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.eastrenfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of LD2 Compliant Smoke Alarms for Domestic Properties
Reference number
ERC000184
two.1.2) Main CPV code
- 31625100 - Fire-detection systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Contract is for the appointment of a suitably qualified and competent Contractor to undertake works to ensure that East Renfrewshire Council (ERC) meet the legislative requirements introduced by the Scottish Government in February 2021 for fire alarm systems within domestic properties. Full address list provided with tender documentation.
The procurement was conducted via the Public Contracts Scotland - Tender portal (PCS-T). A one stage Open procedure was applied.
Bidders self-certified their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and submitted Means of Proof before contract commencement. Bidders referred to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £270,294.20
two.2) Description
two.2.2) Additional CPV code(s)
- 31625100 - Fire-detection systems
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
The Contract is for the appointment of a suitably qualified and competent Contractor to undertake works to ensure that East Renfrewshire Council (ERC) meet the new legislative requirements introduced by the Scottish Government in February 2021 for fire alarm systems within domestic properties. Full addresses list provided with the tender documentation.
The Contractor will be responsible for the supply and installation, setting to work, commissioning and provision of record documentation, and maintenance manuals for a LD2 smoke, heat and carbon monoxide detection system installation as detailed in the specification.
The works shall include for the following: -
- Provide at least one smoke detector in the room most frequently used for general daytime living purposes
- Provide at least one smoke detector in every circulation space on each storey of the building, such as hallways and landings
- Provide at least one heat detector in the kitchen
- Provide that all detectors should be ceiling mounted
- Provide that all detectors are interlinked
- Provide an accessible interlinked test switch
- Provide a CO detector to any room which contains a gas combustion appliance interlinked to all other detectors
The Contractor must ensure disruption to the use of existing services within all properties is minimised.
Properties will remain occupied throughout the duration of the Contract works by ERC tenants.
two.2.5) Award criteria
Quality criterion - Name: Project Methodology & Approach / Weighting: 20
Quality criterion - Name: On-Site Housekeeping / Weighting: 20
Quality criterion - Name: Complaints Procedure / Weighting: 15
Quality criterion - Name: Risk Management Measures / Weighting: 10
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Carbon Footprint / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Council reserves the right to spend up to 500,000 GBP (excl VAT) over the life of the contract should additional budget become available
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-011753
Section five. Award of contract
Contract No
ERC000184
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2023
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
G D Chalmers Ltd
101 Neilston Road
Paisley
PA2 6ES
Telephone
+44 1418896233
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £270,249.19
Section six. Complementary information
six.3) Additional information
Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days
of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.
The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice.
The Council reserves the right to spend up to 500,000 GBP (excl VAT) over the life of the contract should additional budget become available
(SC Ref:740291)
six.4) Procedures for review
six.4.1) Review body
Paisley Sheriff Court and Justice of the Peace
Paisley
PA3 2HW
Country
United Kingdom