- Scope of the procurement
- Lot 1. Insurance Services for Dundee City Council Property
- Lot 2. Motor Insurance
- Lot 3. Casualty Insurance
- Lot 4. Fidelity Guarantee
- Lot 5. Personal Accident
- Lot 6. Engineering inspection
- Lot 7. Marine Insurance
- Lot 8. Fine Arts
- Lot 9. Package price for Casualty, Property and Motor
Section one: Contracting authority
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
Contact
Jennifer Heighton
jennifer.heighton@dundeecity.gov.uk
Telephone
+44 1382433747
Fax
+44 1382433045
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Provision of Insurance Services
Reference number
PROC/FIN/05/22
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The requirement here is for the supply of Insurances for Dundee City Council, as detailed in the specification of requirements.
two.1.5) Estimated total value
Value excluding VAT: £14,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Insurance Services for Dundee City Council including Casualty, Property and Motor
two.2) Description
two.2.1) Title
Insurance Services for Dundee City Council Property
Lot No
1
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Insurance Services for Dundee City Council Property
two.2.5) Award criteria
Quality criterion - Name: Delegated Claims Handling / Weighting: 25
Quality criterion - Name: Assessment of policy cover / Weighting: 35
Quality criterion - Name: Claims Service / Weighting: 25
Quality criterion - Name: Fair Work Practices / Weighting: 2
Quality criterion - Name: Added Value and Innovation / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Optional extension of 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Tender for Insurance is for 5 years due to the nature of the industry
two.2) Description
two.2.1) Title
Motor Insurance
Lot No
2
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Insurance Services for Dundee City Council Motor Vehicles
two.2.5) Award criteria
Quality criterion - Name: Delegated Claims Handling / Weighting: 25
Quality criterion - Name: Assessment of policy cover / Weighting: 35
Quality criterion - Name: Claims Service / Weighting: 25
Quality criterion - Name: Fair Work Practices / Weighting: 2
Quality criterion - Name: Added Value and Innovation / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tender for insurance is for 5 years due to the nature of the industry
two.2) Description
two.2.1) Title
Casualty Insurance
Lot No
3
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Insurance Services for Dundee City Council Casualty requirement
two.2.5) Award criteria
Quality criterion - Name: Delegated Claims Handling / Weighting: 25
Quality criterion - Name: Assessment of policy cover / Weighting: 35
Quality criterion - Name: Claims Service / Weighting: 25
Quality criterion - Name: Fair Work Practices / Weighting: 2
Quality criterion - Name: Added Value and Innovation / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Tender for Insurance is for 5 years due to the nature of the industry
two.2) Description
two.2.1) Title
Fidelity Guarantee
Lot No
4
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Fidelity Guarantee
two.2.5) Award criteria
Quality criterion - Name: Assessment of policy cover / Weighting: 70
Quality criterion - Name: Claims service / Weighting: 17.5
Quality criterion - Name: Added Value and Innovation / Weighting: 7.5
Quality criterion - Name: Fair Work Practices / Weighting: 2
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Tender for Insurance Services is for 5 years due to the nature of the industry
two.2) Description
two.2.1) Title
Personal Accident
Lot No
5
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Personal accident
two.2.5) Award criteria
Quality criterion - Name: Assessment of policy cover / Weighting: 70
Quality criterion - Name: Claims Service / Weighting: 17.5
Quality criterion - Name: Added Value and Innovation / Weighting: 7.5
Quality criterion - Name: Fair Work Practices / Weighting: 2
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tender for Insurance Services is for 5 years due to the nature of the industry
two.2) Description
two.2.1) Title
Engineering inspection
Lot No
6
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Engineering inspection
two.2.5) Award criteria
Quality criterion - Name: Assessment of policy cover / Weighting: 70
Quality criterion - Name: Service Provision / Weighting: 17.5
Quality criterion - Name: Added Value and Innovation / Weighting: 7.5
Quality criterion - Name: Fair Work Practices / Weighting: 2
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tender for insurance is for 5 years due to the nature of the industry
two.2) Description
two.2.1) Title
Marine Insurance
Lot No
7
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Marine Insurance
two.2.5) Award criteria
Quality criterion - Name: Assessment of policy cover / Weighting: 70
Quality criterion - Name: Claims Service / Weighting: 20
Quality criterion - Name: Added Value and Innovation / Weighting: 8
Quality criterion - Name: Fair Work Practices / Weighting: 2
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tenser for insurance services is for 5 years due to the nature of the industry
two.2) Description
two.2.1) Title
Fine Arts
Lot No
8
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Fine Arts
two.2.5) Award criteria
Quality criterion - Name: Assessment of policy cover / Weighting: 70
Quality criterion - Name: Claims Service / Weighting: 17.5
Quality criterion - Name: Added Value and Innovation / Weighting: 7.5
Quality criterion - Name: Fair Work Practices / Weighting: 2
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tender for insurance services is for 5 years due to the nature of the industry
two.2) Description
two.2.1) Title
Package price for Casualty, Property and Motor
Lot No
9
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee House, Dundee
two.2.4) Description of the procurement
Package price for Casualty, Property and Motor
two.2.5) Award criteria
Quality criterion - Name: Delegated Claims Handling / Weighting: 25
Quality criterion - Name: Assessment of policy cover / Weighting: 35
Quality criterion - Name: Claims Service / Weighting: 25
Quality criterion - Name: Added Value and Innovation / Weighting: 10
Quality criterion - Name: Fair Work Practices / Weighting: 2
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
30 December 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tender for insurance services is for 5 years due to the nature of the industry
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The supplier must be authorised/regulated for the Insurance Services required under this tender by the Financial Conduct Authority or equivalent, and Prudential Regulation Authority or equivalent; have a Standard and Poors Credit Rating of at least BBB, or equivalent
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
The supplier must be authorised/regulated for the Insurance Services required under this tender by the Financial Conduct Authority or equivalent, and Prudential Regulation Authority or equivalent; have a Standard and Poors Credit Rating of at least BBB, or equivalent
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
12 October 2022
Local time
12:00pm
Changed to:
Date
26 October 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 October 2022
Local time
12:00pm
Place
Place of work of Procurement Officers on that date
Information about authorised persons and opening procedure
Jennifer Heighton Procurement Category Officer
Claire Petrie Procurement Category Officer
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 or 7 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=702587.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Not suitable for this type of industry
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractors will be asked to indicate what types of Community Benefit activity they would propose delivering if awarded contracts from this procurement exercise and what they have done to support their own communities. The number of outcomes required annually will be based on your projected spend across lots awarded as part of this procurement exercise.
(SC Ref:702587)
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court and Justice of the Peace Court
Sheriff Court, 6 West Bell Street
Dundee
DD1 9AD
Telephone
+44 1382229961
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
eprocurement@dundeecity.gov.uk
Telephone
+44 1382434000
Country
United Kingdom