Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.capitalesourcing.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.capitalesourcing.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Service, Maintenance & Repair of Ventilation, Air Handling & Air Conditioning Units In Housing & Corporate Properties
two.1.2) Main CPV code
- 45331200 - Ventilation and air-conditioning installation work
two.1.3) Type of contract
Works
two.1.4) Short description
The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Communal & Dwelling Ventilation, Air Handling and Air Conditioning Units ensuring compliance with all relevant industry, manufacturers and safety standards. The contract is to include Hillingdon Council's housing stock of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and approx. 250 Corporate Sites.
The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated.
Contractor will need to provide evidence of competence via membership of relevant industry recognised accreditation scheme such as HVAC, HEVAC, ACS F Gas or equal & equivalent.
All rates provided must be inclusive of all management fees, preliminaries, overheads and profits.
The proposed contract will be for a period of three (4) years with an option to extend for a further Two (2) year subject to the requirements of the service and the satisfactory performance of the contractor.
two.1.5) Estimated total value
Value excluding VAT: £1,050,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42500000 - Cooling and ventilation equipment
- 45331210 - Ventilation installation work
- 71315410 - Inspection of ventilation system
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Communal & Dwelling Ventilation, Air Handling and Air Conditioning Units ensuring compliance with all relevant industry, manufacturers and safety standards. The contract is to include Hillingdon Council's housing stock of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and approx. 250 Corporate Sites.
The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated.
Contractor will need to provide evidence of competence via membership of relevant industry recognised accreditation scheme such as HVAC, HEVAC, ACS F Gas or equal & equivalent.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
The proposed contract will be for a period of three (4) years with an option to extend for a further Two (2) year subject to the requirements of the service and the satisfactory performance of the contractor.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 September 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 September 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre
Uxbridge
UB8 1UW
Country
United Kingdom