Section one: Contracting authority/entity
one.1) Name and addresses
The Royal Parks
The Old Police House, Hyde Park
London
W22UH
Telephone
+44 3000612000
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hyde Park Music Festival (HPMF) 2022-27
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Royal Parks (TRP) invited tenders for an event contract for the operation and management of the Hyde Park Music Festival (HPMF) for a 6-year period.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 217-534160
Section five. Award of contract/concession
Contract No
NA
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
3 November 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
AEG Presents Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £359,410,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Parks
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79952000 - Event services
seven.1.3) Place of performance
NUTS code
- UKI - London
seven.1.4) Description of the procurement:
The Royal Parks (TRP) invited tenders for an event contract for the operation and management of the Hyde Park Music Festival (HPMF) for a 6-year period.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£359,410,000
seven.1.7) Name and address of the contractor/concessionaire
AEG Presents Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
TRP publishes this notice to record its intension to modify its contract for the operation and management of Hyde Park Music Festival (HPMF) to allow the Event Organiser to hold two additional days' worth of annual events in 2022, 2023 & 2024 each having a capacity of 49,999. All of the events permissible each year under the contract (including the Additional Events) will be held within a three week time period.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
TRP requires this modification as two slots (from the limited number which TRP is permitted to stage each year) previously used for events in September of each year ('Additional Events') which had been covered under an alternative contract to that being modified, have unexpectedly become available. A three-year period will be required for TRP to a) procure an alternative event organiser to hold the Additional Events (under a sperate contract) and b) for the alternative event organiser to mobilise to start providing the Additional Events from 2025 onward (it not being technically possible to commence a new contract for the Additional Events before then). The Additional Events will be moved to July to make use of the existing infrastructure and this will accordingly reduce disruption. TRP believes that without this modification the Additional Events would otherwise not go ahead meaning that the public benefit as well as the financial benefit which ultimately accrues to TRP (which is a charity) would be lost. TRP also believes that the modification to the existing contract is not substantial. TRP therefore believes that this modification is permissible.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £359,410,000
Total contract value after the modifications
Value excluding VAT: £401,410,000