Section one: Contracting authority
one.1) Name and addresses
The Priory Learning Trust
Queensway
Weston Super Mare
BS22 6BP
Contact
Ben Jones
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Educational institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Priory Learning Trust - Payroll, HR Administration and Associated Services
Reference number
MPN-10199
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
The Priory Learning Trust is currently out to tender for the provision of payroll, HR admin and associated services.The Trust requires a supplier to undertake the payroll, HR Admin and associated services in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of their staff. Complete information regarding the service requirement for the Trust can be found in the Statement of Requirements which is part of the tender pack. The suppliers will be responsible for the provision of skilled payroll and HR administration personnel to provide an efficient, timely and proactive payroll, HR Admin and associated services provision. In addition, they will be required to provide day to day support to the Trust’s Central HR and Finance staff.Please note that the tender is split into two Lots (one for payroll services and one for HR Administration Services) in order to maximise the number and quality of bids received.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £499,771
two.2) Description
two.2.1) Title
The Priory Learning Trust - Payroll and Associated Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79211110 - Payroll management services
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Main site or place of performance
Queensway, Weston Super Mare, North Somerset, BS22 6BP
two.2.4) Description of the procurement
The Priory Learning Trust is currently out to tender for the provision of payroll and associated services.The Trust requires a supplier to undertake the payroll and associated services in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of their staff. Complete information regarding the service requirement for the Trust can be found in the Statement of Requirements which is part of the tender pack. The supplier will be responsible for the provision of skilled payroll personnel to provide an efficient, timely and proactive payroll and associated services provision. In addition, they will be required to provide day to day support to the Trust’s Central HR and Finance staff.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with three possible extensions of 12 months meaning a maximum contract length of six years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the three optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
HR Administration and Associated Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Main site or place of performance
Quuensway, Weston Super Mare, North Somerser, BS22 6BP
two.2.4) Description of the procurement
The Priory Learning Trust is currently out to tender for the provision of HR administration and associated services.The Trust requires a supplier to undertake the HR Administration and associated services in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of their staff. Complete information regarding the service requirement for the Trust can be found in the Statement of Requirements which is part of the tender pack. The supplier will be responsible for the provision of skilled HR Administration personnel to provide an efficient, timely and proactive HR Administration and associated services provision. In addition, they will be required to provide day to day support to the Trust’s Central HR and Finance staff.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with three possible extensions of 12 months meaning a maximum contract length of six years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the three optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-002700
Section five. Award of contract
Contract No
The Priory Learning Trust
Lot No
1
Title
Lot 1 - Payroll and Associated Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 August 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Neo People Management Ltd
Hall Drine, Church Lane
Lelant
TR26 3DZ
Country
United Kingdom
NUTS code
- UKK30 - Cornwall and Isles of Scilly
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £265,000
Total value of the contract/lot: £233,573
Section five. Award of contract
Contract No
The Priory Learning Trust
Lot No
2
Title
Lot 2 - HR Administration and Associated Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 August 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Neo People Management Ltd
Hall Drine, Church Lane
Lelant
TR26 3DZ
Country
United Kingdom
NUTS code
- UKK30 - Cornwall and Isles of Scilly
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £245,000
Total value of the contract/lot: £266,198
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Priory Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).