Scope
Description
Competitive flexible procedure with 2 stages and final interview to operate catering services at a Primary and a Secondary School.
Total value (estimated)
- £1,475,000 excluding VAT
- £1,477,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKK11 - Bristol, City of
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. St Bernadette Catholic Secondary School
Description
provision of catering and hospitality services
Lot value (estimated)
- £875,000 excluding VAT
- £876,000 including VAT
Contract dates (estimated)
- 1 November 2025 to 31 October 2030
- Possible extension to 31 October 2031
- 6 years
Description of possible extension:
subject to service standards and meeting agreed kpi's
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Hillcrest Primary School
Description
catering service to provide school lunches for Primary age pupils
Lot value (estimated)
- £600,000 excluding VAT
- £601,000 including VAT
Contract dates (estimated)
- 1 November 2025 to 31 October 2030
- Possible extension to 31 October 2031
- 6 years
Description of possible extension:
meeting service standards and agreed kpi's
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. St Bernadette Catholic Secondary School
Lot 2. Hillcrest Primary School
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
11 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 September 2025
Award criteria
Lot 1. St Bernadette Catholic Secondary School
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Questions | responses to questions relating to suitability, experience in delivering the service and contract support |
Quality | 55.00% |
| Financial and qualitative | calculated forms of tender showing the cost to deliver the service. |
Cost | 45.00% |
Lot 2. Hillcrest Primary School
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | response to questions relating to experience in delivering the service and contract support |
Quality | 55.00% |
| Financial & qualitative | calculated forms of tender showing the meal price cost to deliver the service |
Cost | 45.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
two stage process with final interview presentation
Justification for not publishing a preliminary market engagement notice
all information is included in the tender documents with days added to the response time.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600674
Stage 1 Selection Questionnaire
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600675
Stage 1 Example Catering Agreement
Documents to be provided after the tender notice
uploaded as additional documents through the My Tenders portal
Contracting authority
Educo
- Public Procurement Organisation Number: PPVP-3991-WRNY
West Walk Building
Leicester
LE1 7LT
United Kingdom
Contact name: Emma Watkins
Telephone: 07949501825
Email: emma@educo.co.uk
Website: http://www.educo.co.uk
Region: UKF21 - Leicester
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)