Scope
Reference
DN775275
Description
The University is seeking establish an internal framework of suitably experienced suppliers to deliver BMS Services across all University Campuses.
Historically, BMS Maintenance Services have been procured on a project-by-project basis, either by direct appointment or on via a quotation or tender process, depending on the value of the individual project
The framework will allow for full flexibility of supplier appointment throughout the contract duration. This will include:
• Direct award to any successful supplier on the framework,
• Further Competition or Quotation process involving all framework suppliers,
• Further Competition or Quotation involving a selection of framework suppliers.
There will be no guarantee of contract value for any supplier appointed to the framework. However, the estimated annual value of projects, for information purposes only, is £150,000 per annum.
Full documentation is issued with the Tender
Commercial tool
Establishes an open framework
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2029
- 4 years
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKI - London
Framework
Open framework scheme end date (estimated)
31 July 2029
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework will allow for full flexibility of supplier appointment throughout the contract duration. This will include:
• Direct award to any successful framework supplier,
• Further Competition or Quotation process involving all suppliers appointed to the framework
• Further Competition or Quotation involving a selection of framework suppliers.
Suppliers will be required to provide pricing details and future approach to pricing as part of the tender process
There will be no guarantee of contract value for any supplier appointed to the framework. However, the estimated annual value of projects, for information purposes only, is £150,000 per annum.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
20 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 June 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Pricing Schedule completion (day rates) |
Cost | 40% |
| Experience | Experience of delivering relevant projects |
Quality | 35% |
| Approach to Pricing Materials | Supplier approach to pricing materials for quotations for future projects |
Quality | 15% |
| Added Value, Innovation and Flexibility | Added Value, Innovation and Flexibility |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Suppliers will be required to complete a Supplier Selection Questionnaire and a ITT (Invitation to Tender) response, to include quality and commercial elements.
Evaluation will be in 3 stages:
1 - Evaluation of Supplier Selection Questionnaire and selection of up to 10 suppliers for further evaluation
2 - Evaluation of ITT response
3 - If required, post tender clarification process to assist in evaluation completion
Following the evaluation process, up to a maximum of 5 suppliers will be appointed to the framework
Justification for not publishing a preliminary market engagement notice
Framework is small in value and engagement was predominantly carried out before the new Procurement Act came into force
Contracting authority
THE UNIVERSITY OF WESTMINSTER
- Companies House: 00977818
- Public Procurement Organisation Number: PZDG-5552-BTGG
309 Regent Street
London
W1B 2HW
United Kingdom
Email: phelpss@westminster.ac.uk
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government