Section one: Contracting authority
one.1) Name and addresses
Cumbria County Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Mrs Clare Redpath
Telephone
+44 7771396537
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Carlisle City Council
Carlisle
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
Allerdale Borough Council
Workington
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
Eden District Council
Penrith
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
Copeland Borough Council
Whitehaven
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
Barrow Borough Council
Barrow in Furness
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
South Lakeland District Council
Kendal
procurement@southlakeland.gov.uk
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.southlakeland.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Personal Protective Equipment (PPE) and Corporate Wear 2022-2026
Reference number
DN613515
two.1.2) Main CPV code
- 18000000 - Clothing, footwear, luggage articles and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
A multiple supplier call-off framework is required to supply and deliver PPE and offer
ancillary support services which will be available to all six District Councils and Cumbria
County Council in Cumbria. The type of PPE is split into two Lots across each new council
area:-
• Lot 1 – Highways, Fleet and Transport only PPE (Cumberland Council)
• Lot 2 – Highways, Fleet and Transport only PPE (Westmorland and Furness Council)
• Lot 3 – All other general PPE and Corporate Wear (Cumberland Council)
• Lot 4 – All other general PPE and Corporate Wear (Westmorland and Furness Council)
Personal Protective Equipment (PPE) and Corporate Wear includes but is not limited to
items such as safety helmets, gloves, eye protection, high-visibility and weatherproof
clothing, corporate wear and safety footwear as well as respiratory protective equipment (RPE)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,400,000
two.2) Description
two.2.1) Title
Lot 1 - Highways, Fleet and Transport only PPE (Cumberland Council)
Lot No
1
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
- 18200000 - Outerwear
- 18300000 - Garments
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Lot 1 catalogue will list core and essential high performance Personal Protective
Equipment (PPE) products, as defined by the Highways, Transport & Fleet Departments.
PPE includes but is not limited to goods such as safety helmets, gloves, eye protection, high-
visibility and weatherproof clothing and safety footwear as well as respiratory protective
equipment (RPE). There will be a maximum of three suppliers awarded onto Lot 1 of the call-off framework in each area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 75
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The multiple supplier call-off framework will be available to the six District Councils in
Cumbria. Please note that Cumbria is currently undergoing a Local Government
Reorganisation. Government has announced that Cumbria County Council and the six
district councils are to be replaced by two unitary authorities with effect from 01 April 2023.
This Agreement is for use by Cumbria County Council as identified in the contract notice and
any successor council(s) as defined in The Local Government (Structural Changes) (Transfer
of Functions, Property, Rights and Liabilities) Regulations 2008 of Cumbria County Council.
The 6 district councils are:-
• Allerdale District Council
• Carlisle City Council
• Copeland Borough Council
• Barrow Borough Council
• Eden District Council
• South Lakeland District Council
two.2) Description
two.2.1) Title
Lot 2 – Highways, Fleet and Transport only PPE (Westmorland and Furness Council)
Lot No
2
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
- 18200000 - Outerwear
- 18300000 - Garments
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Lot 2 catalogue will list core and essential high performance Personal Protective
Equipment (PPE) products, as defined by the Highways, Transport & Fleet Departments.
PPE includes but is not limited to goods such as safety helmets, gloves, eye protection, high-
visibility and weatherproof clothing and safety footwear as well as respiratory protective
equipment (RPE). There will be a maximum of three suppliers awarded onto Lot 2 of the call-off framework in each area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 75
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The multiple supplier call-off framework will be available to the six District Councils in
Cumbria. Please note that Cumbria is currently undergoing a Local Government
Reorganisation. Government has announced that Cumbria County Council and the six
district councils are to be replaced by two unitary authorities with effect from 01 April 2023.
This Agreement is for use by Cumbria County Council as identified in the contract notice and
any successor council(s) as defined in The Local Government (Structural Changes) (Transfer
of Functions, Property, Rights and Liabilities) Regulations 2008 of Cumbria County Council.
The 6 district councils are:-
• Allerdale District Council
• Carlisle City Council
• Copeland Borough Council
• Barrow Borough Council
• Eden District Council
• South Lakeland District Council
two.2) Description
two.2.1) Title
Lot 3 – All other general PPE and Corporate Wear (Cumberland Council)
Lot No
3
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
- 18200000 - Outerwear
- 18300000 - Garments
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Lot 3 catalogue will list standard day-to-day PPE and Corporate Wear products as
required by other departments throughout the Council. Lot 3 will be awarded to one supplier
in each area. The ‘Standard’ catalogue will be accessible to all departments and has
currently over 230 lines including but not limited to t-shirts, trousers, jackets, healthcare
tunics and safety boots.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 75
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The multiple supplier call-off framework will be available to the six District Councils in
Cumbria. Please note that Cumbria is currently undergoing a Local Government
Reorganisation. Government has announced that Cumbria County Council and the six
district councils are to be replaced by two unitary authorities with effect from 01 April 2023.
This Agreement is for use by Cumbria County Council as identified in the contract notice and
any successor council(s) as defined in The Local Government (Structural Changes) (Transfer
of Functions, Property, Rights and Liabilities) Regulations 2008 of Cumbria County Council.
The 6 district councils are:-
• Allerdale District Council
• Carlisle City Council
• Copeland Borough Council
• Barrow Borough Council
• Eden District Council
• South Lakeland District Council
two.2) Description
two.2.1) Title
Lot 4 – All other general PPE and Corporate Wear (Westmorland and Furness Council)
Lot No
4
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
- 18200000 - Outerwear
- 18300000 - Garments
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Lot 4 catalogue will list standard day-to-day PPE and Corporate Wear products as
required by other departments throughout the Council. Lot 4 will be awarded to one supplier
in each area. The ‘Standard’ catalogue will be accessible to all departments and has
currently over 230 lines including but not limited to t-shirts, trousers, jackets, healthcare
tunics and safety boots.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 75
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The multiple supplier call-off framework will be available to the six District Councils in
Cumbria. Please note that Cumbria is currently undergoing a Local Government
Reorganisation. Government has announced that Cumbria County Council and the six
district councils are to be replaced by two unitary authorities with effect from 01 April 2023.
This Agreement is for use by Cumbria County Council as identified in the contract notice and
any successor council(s) as defined in The Local Government (Structural Changes) (Transfer
of Functions, Property, Rights and Liabilities) Regulations 2008 of Cumbria County Council.
The 6 district councils are:-
• Allerdale District Council
• Carlisle City Council
• Copeland Borough Council
• Barrow Borough Council
• Eden District Council
• South Lakeland District Council
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-013687
Section five. Award of contract
Contract No
DN613515
Lot No
1
Title
Lot 1 - Highways, Fleet and Transport only PPE (Cumberland Council)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 July 2022
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Limited
Hull
Country
United Kingdom
NUTS code
- UKE1 - East Yorkshire and Northern Lincolnshire
The contractor is an SME
No
five.2.3) Name and address of the contractor
Bunzl UK Ltd T/A Bunzl Greenham
Isleworth
Country
United Kingdom
NUTS code
- UKI75 - Hounslow and Richmond upon Thames
The contractor is an SME
No
five.2.3) Name and address of the contractor
Thomas Graham & Sons Ltd
Carlisle
Country
United Kingdom
NUTS code
- UKD1 - Cumbria
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £400,000 / Highest offer: £450,000 taken into consideration
Section five. Award of contract
Contract No
DN613515
Lot No
2
Title
Lot 2 – Highways, Fleet and Transport only PPE (Westmorland and Furness Council)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 July 2022
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Limited
Hull
Country
United Kingdom
NUTS code
- UKE1 - East Yorkshire and Northern Lincolnshire
The contractor is an SME
No
five.2.3) Name and address of the contractor
Bunzl UK Ltd T/A Bunzl Greenham
Isleworth
Country
United Kingdom
NUTS code
- UKI75 - Hounslow and Richmond upon Thames
The contractor is an SME
No
five.2.3) Name and address of the contractor
Thomas Graham & Sons Ltd
Carlisle
Country
United Kingdom
NUTS code
- UKD1 - Cumbria
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £400,000 / Highest offer: £450,000 taken into consideration
Section five. Award of contract
Contract No
DN613515
Lot No
3
Title
Lot 3 – All other general PPE and Corporate Wear (Cumberland Council)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 July 2022
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Thomas Graham & Sons Ltd
Carlisle
Country
United Kingdom
NUTS code
- UKD1 - Cumbria
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £200,000 / Highest offer: £250,000 taken into consideration
Section five. Award of contract
Contract No
DN613515
Lot No
4
Title
All other general PPE and Corporate Wear (Westmorland and Furness Council)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 July 2022
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Thomas Graham & Sons Ltd
Carlisle
Country
United Kingdom
NUTS code
- UKD1 - Cumbria
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £200,000 / Highest offer: £250,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England
London
Country
United Kingdom