Section one: Contracting authority
one.1) Name and addresses
Wolverley CE Secondary School
Blakeshall Lane, Wolverley
Kidderminster
DY11 5XQ
Contact
Lorraine Ashover
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKG12 - Worcestershire
Internet address(es)
Main address
https://www.wolverley.worcs.sch.uk/
one.4) Type of the contracting authority
Other type
Education institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wolverley CE Secondary School
Reference number
MPN-10184
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Wolverley CE Secondary School is currently out to tender for the provision of a full daily catering service as well as their cleaning services.The catering contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast, morning break and a full lunch service for each school day.The catering facilities at the school include the main dining area and servery, plus a Grab and Go external pod. All outlets are available to all pupils and no pupils are allowed off site.The school requires a contractor to undertake the cleaning services in accordance with good practice so as to provide a high standard of cleanliness throughout the school every day for the benefit of the staff and pupils, the local community and to provide an inviting environment for visitors. The service will also include options for interior and exterior window cleaning and washroom consumables.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,416,153
two.2) Description
two.2.1) Title
Cleaning Services
Lot No
1
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKG12 - Worcestershire
Main site or place of performance
Blakeshall Lane, Wolverley, Kidderminster, Worcestershire, DY11 5XQ
two.2.4) Description of the procurement
Wolverley CE Secondary School is currently out to tender for the provision of a full daily cleaning service during during term time and periodic cleaning outside of term time.The school requires a contractor to undertake the cleaning services in accordance with good practice so as to provide a high standard of cleanliness throughout the school every day for the benefit of the staff and pupils, the local community and to provide an inviting environment for visitors.The contractor will be responsible for the provision of skilled cleaning operatives to provide an efficient and timely cleaning service. They will need to ensure that curriculum used areas are safe and fit for purpose and that all other areas are kept tidy and reflect well on the school.The incumbent contractor currently undertakes janitorial responsibilities throughout the day. They also source washroom consumables such as toilet paper, hand soap, hand towels etc although this element of the contract may be taken back in house by the school.The school are looking for a contractor who is able to offer a reliable service with staff who are conscientious and want to do a good job. The cleanliness of the buildings is paramount in terms of the standards the school expects.The contract is being offered for an initial three year term with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2021.TUPE is expected to apply, details of which can be found in the tender documentation. There is requirement for the successful contractor to apply for Admitted Body Status with the Local Government Pension Scheme in relation to some of the cleaning team.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
Catering Services
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKG12 - Worcestershire
Main site or place of performance
Blakeshall Lane, Wolverley, Kidderminster, Worcestershire, DY11 5XQ
two.2.4) Description of the procurement
Wolverley CE Secondary School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast, morning break and a full lunch service for each school day. The catering facilities at the school include the main dining area/servery, plus an external pod with Grab and Go options. All outlets are available to all pupils and pupils are not allowed off site during the school day.There are currently 816 pupils on roll for the academic year 2020/21. Of this figure, 130 pupils are entitled to free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004864
Section five. Award of contract
Contract No
Wolverley CE Secondary School
Lot No
1
Title
Wolverley CE Secondary School - Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 August 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CleanTEC Services Ltd
Unit 2 Handford Court, Garston Lane
Watford
WD25 9EJ
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £800,000
Total value of the contract/lot: £820,849
Section five. Award of contract
Contract No
Wolverley CE Secondary School
Lot No
2
Title
Wolverley CE Secondary School - Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 July 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Innovate Services Ltd
St Andrews House, West Street
Woking
GU21 6EB
Country
United Kingdom
NUTS code
- UKJ25 - West Surrey
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £978,279
Total value of the contract/lot: £1,595,303
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Wolverley CE Secondary School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
Country
United Kingdom