Scope
Title
Reservoir Act Compliance Enforcement (RACE) Application [RACE2 Re-Procurement]
Reference
P-35867
Description
The Reservoir Act Compliance Enforcement (RACE) application is a business-critical system used by the National Reservoir Safety Team to support the compliance and enforcement activities mandated under the Reservoirs Safety Act (1975) and the Flood and Water Management Act (2010). Currently there are approximately ten users in the National Reservoir Safety Team across England who are responsible for managing the relationship with engineers and reservoir owners, ensuring compliance and where appropriate undertaking enforcement action.
The Environment Agency are looking to select a new, single vendor that can offer cloud hosting of the existing, OpenText Documentum-based RACE platform as well as provide support and maintenance services plus additional professional services as and when needed to support future change projects. The current version of Documentum is hosted on-premise and is being upgraded to a cloud ready version. Documentum as a platform will be required for the next few years to allow the project team to focus on design of the new 'front end' Client Services, with re-platforming to be considered as a follow on exercise.
The Government commissioned the Balmforth review into the incident at Toddbrook reservoir in 2019. This has made a number of recommendations which will change the way the Reservoir Safety team works. The software the team uses will need to be updated in order to support the potential new ways of working.
Data records and documentation stored within the system are marked OFFICIAL and a handling caveat of SENSITIVE for a small subset of information marked OFFICIAL that requires special handling by staff (such as Reservoir Risk Flood Maps).
A pre-market engagement presentation will be conducted on Wednesday 24th July at 3-4pm via Teams:
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Phone conference ID: 317 263 059#
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Tenant key: teams@defra.onpexip.com
Video ID: 127 119 484 8
More info
This session will be recorded. Any questions can be submitted during the recording and directly to DgC, these will then be collated , answered and circulated to all.
Contract type
Services
Main category (CPV code)
- 72512000 - Document management services
Additional categories (CPV codes)
- 72000000 - IT services: consulting, software development, Internet and support
- 72212311 - Document management software development services
- 72212517 - IT software development services
Contract location
- UKI32 - Westminster
Contract start date (estimated)
4 November 2024
Contract end date (estimated)
4 November 2029
Maximum value (estimated, excluding VAT)
£3,500,000
Renewal
The requirement for the RACE application is ongoing and the Environment Agency intends to consider re-platforming for the next contract iteration.
OptionsThe right to additional purchases while the contract is valid.
It is anticipated that the contract will be awarded for an initial 3 year term, with the option to extend for 2 additional periods of 12 months.
Contract is suitable for
- Small and medium-sized enterprises (SME)
Contract is not suitable for
- Voluntary, community and social enterprises (VCSE)
Buyer
Defra Group Commercial
Environment Agency
Horizon House, Deanery Road, Bristol
Bristol
BS1 5AH
United Kingdom
Website: https://www.gov.uk/government/organisations/environment-agency
Not on any register
NUTS code: UKI32 - Westminster
Contact name: Leigh Board - DgC
Email: leigh.board@defra.gov.uk
Telephone: 03708506506
Procedure
Procurement start date (estimated)When the contract notice or equivalent will be published.
30 September 2024
Agreement to be set up
Framework agreement
Commercial approachWhether the procurement is for a new requirement or a reprocurement.
New requirement