Section one: Contracting authority
one.1) Name and addresses
Communities and Housing Investment Consortium Limited ("CHIC") Ltd
84 Spencer Street
Birmingham
B186DS
Contact
S J Domican
Telephone
+44 1217599990
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://app.panacea-software.com/chic/Login.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://app.panacea-software.com/chic/Login.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CHIC Telecoms Dynamic Purchasing System [DPS]
Reference number
CHIC/DPS/004
two.1.2) Main CPV code
- 64200000 - Telecommunications services
two.1.3) Type of contract
Services
two.1.4) Short description
CHIC publishes this Notice of an Amendment to be made to the DPS in pursuance of the original Notice 2017/S 159-328774 published in OJEU on the 18th August 2017 and subsequent corrigendum (Notice Reference: 2022 - 210431) extending the DPS until 18th August 2027. All other details relating to this DPS remain unchanged.
CHIC invites organisations to participate in a DPS for telecoms supplies and services for a further 60 month term. The DPS will be accessible by members of CHIC. The DPS may be used by all Registered Providers of Social Housing, Local Authorities and all other contracting authorities that are located in the United Kingdom (“Customers”), including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.
The DPS is also available to all current and future members of CHIC, a public sector consortium with a list of members available from: https://www.chicltd.co.uk/members
The estimated value of contracts to be awarded through the DPS during the 60 month period is approximately £40,000,000 excluding VAT. Any estimate of value is for information purposes only. Therefore, please note that there will be no form of exclusivity or volume that is guaranteed under the DPS and Members will be entitled to enter into other contracts and arrangements with other suppliers.
two.1.5) Estimated total value
Value excluding VAT: £40,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Category 1: Traditional & IP Telephony
Lot No
1
two.2.2) Additional CPV code(s)
- 32500000 - Telecommunications equipment and supplies
- 50330000 - Maintenance services of telecommunications equipment
- 64214000 - Dedicated-business telephone network services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Category 1: Traditional & IP Telephony. Including but not limited to all traditional telephony, IP telephony, and any necessary hardware/equipment. Voice services to be provided across PSTN, ISDN, SIP Trunking and any other applicable options available. Services to be provided may include technical guidance for the Customer and ongoing maintenance of equipment, including legacy elements. Additionally, this category can also cover call management, video/audio conferencing and other services relevant to the nature of this category.
Contracts awarded under this DPS Category may include a mix of the listed options, therefore applications to participate are welcomed from Suppliers that do not provide all of the services stated. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 2: Connectivity
Lot No
2
two.2.2) Additional CPV code(s)
- 32410000 - Local area network
- 32413000 - Integrated network
- 32424000 - Network infrastructure
- 32430000 - Wide area network
- 72710000 - Local area network services
- 72720000 - Wide area network services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Category 2: Connectivity. Including but not limited to all WAN broadband, Ethernet leased lines, LAN and VPN solutions and any necessary hardware/equipment. Services to be provided may also include guidance/support for the Customer in designing their preferred solution and ongoing management/maintenance.
Contracts awarded under this DPS Category may include a mix of the listed options, therefore applications to participate are welcomed from Suppliers that do not provide all of the services stated. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 3: Mobile Communications
Lot No
3
two.2.2) Additional CPV code(s)
- 32250000 - Mobile telephones
- 64212000 - Mobile-telephone services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Category 3: Mobile Communications. Including but not limited to data, voice, voicemail services, SMS, mobile email, data applications, devices (handsets, tablets and other equipment) and device management across a variety of tariffs and plans suitable for the requirements of Customers awarding Contracts. Services to be provided may also include guidance and support for the Customer in designing their preferred solution.
Contracts awarded under this DPS Category may include a mix of the listed options, therefore applications to participate are welcomed from Suppliers that do not provide all of the services stated.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 4: Combined Supplies/Services
Lot No
4
two.2.2) Additional CPV code(s)
- 32250000 - Mobile telephones
- 32410000 - Local area network
- 32412000 - Communications network
- 32413000 - Integrated network
- 32424000 - Network infrastructure
- 32430000 - Wide area network
- 32500000 - Telecommunications equipment and supplies
- 32510000 - Wireless telecommunications system
- 50330000 - Maintenance services of telecommunications equipment
- 64212000 - Mobile-telephone services
- 64214000 - Dedicated-business telephone network services
- 72710000 - Local area network services
- 72720000 - Wide area network services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Category 4: Combined Supplies/Services. Including but not limited to all elements required under Categories 1 to 3 of this DPS.
Contracts awarded under this DPS Category may include a mix of the listed options for Categories 1 to 3, therefore applications to participate are welcomed from Suppliers that do not provide all of the services stated. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2017/S 159-328774
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
19 September 2022
Local time
3:00pm
Changed to:
Date
18 August 2027
Local time
3:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
CHIC Ltd (the authority) considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Registered Providers who may become members of CHIC may include any The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Registered Providers who may become members of CHIC may include any of those listed in the list of Registered Providers at the time of Call Off from the DPS: https://www.gov.uk/government/publications/current-registeredproviders-of-social-housing
All other potential members who may Call Off from the DPS, see link below: UK Government: Departments, Agencies and Public Bodies: https://www.gov.uk/government/organisations. For the avoidance of doubt, all other organisations listed in Schedule 1 to the Public Contracts Regulations 2015 shall be entitled to access this DPS.
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Court of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.