Section one: Contracting authority
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Maria Dick
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.ed.ac.uk/schools-departments/procurement/supplying
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Emergency Standby Generators - Service, Inspect, Test, and Maintain
Reference number
EC0937
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of this Term Maintenance Contract will be to appoint a single contractor to Service, Inspect, Test, and Maintain in a good and safe working order of around 50 x standby generators that support essential services at our site. The contract shall include emergency call out cover with a maximum of 4 hrs response. The contract will include an engineer to attend at black starts per building per annum.
Although the majority of work will be within UoE standard working hours, the contractor must also attend to out of hours and weekend work when required.
This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh’s Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the SPD in PCS-T.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £180,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The University of Edinburgh wishes to appoint a single contractor to Service, Inspect, Test and Maintain in a good and safe working order the emergency standby generator plant and associated equipment on the various systems throughout the University of Edinburgh Estate. The Contractor shall undertake service, testing and maintenance tasks in line with the requirements of the SFG 20 schedules and the manufacturer’s recommendations. As part of the major service a full load bank test shall be conducted. Minor Services constitute tasks scheduled on the Task Sheets with task frequencies of Quarterly and six monthly. Major Services incorporate these and those defined as annual tasks.
The Contractor shall review the list of assets and their associated service and maintenance tasks and provide a programme of work based on the relevant maintenance task schedules to cover all assets for agreement with the University within two weeks of appointment. Equipment shall be properly maintained so as to prevent danger, and shall take account of manufacturers’ instructions in accordance with PUWER Regulation 5.
The Contractor shall comply with all relevant statutory instructions and regulations.
All parts and components shall be sourced from the plant or equipment original manufacturer. Any defective routine consumables, parts or components supplied and or installed under this contract, whilst undertaking the service and maintenance tasks shall be replaced at no cost to the University.
Maintain appropriate stocks of spare parts for all the types of equipment (i.e. manufacturer sourced spare parts on a like for like replacement basis) consistent with achieving the equipment service availability.
The Contractor shall support the Estate’s Electrical Engineer in the undertaking of a Black Start exercise, through the provision of attendance of engineer(s) to assist and monitor the exercise. Black Starts shall be programmed separately to the Minor and Major Servicing of the Power Generators.
The Contractor shall be able to supply temporary generators of various output capacities for delivery and connection on site within a period of 24 hours of notification. Provision of the temporary generator is to include a fuel tank / day tank of adequate size to run the generator at full load for a period of 24 hours.
During the Contract Term, the Contractor shall provide a Reactive Works call-out service to the University. Reactive Works refers to repairs that are done when equipment has already broken down, in order to restore the equipment to its normal operating condition. The Contractor shall respond to Reactive Works call outs within a period of 4 hours.
All activities which install, remove, refurbish, maintain, mothball, put in service or remove assets from service will be required to undertake Asset Data Management duties. Through this service contract appointment the Contractor shall maintain an accurate database of their own and record asset information from maintenance visits. This database shall be aligned to the UoE Asset Management Guideline (AMG). The Contractor shall ensure all equipment they test and maintain has a UoE asset tag. If there is no asset tag they shall tag the asset in line with the AMG and fulfil the New Project leg of the Asset Data Management flow chart.
During the course of the Contract, the Contractor shall submit quarterly progress reports to the University Building Services Group.
During the course of the contract performance review meetings shall be held periodically with senior members of the Contractor and University Estates Building Services Engineer. The meetings shall be held monthly for the first three months and quarterly thereafter.
For full details of service contract requirement the bidder is instructed to read Schedule 3 Statement of Requirement- Brief v6 contained within the tender.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-005623
Section five. Award of contract
Contract No
EC0937
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 August 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mitchell Diesel Limited, Trading as Mitchell Powersystems
Fulwood Road South
Sutton in Ashfield, Nottingham
NG17 2JZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £180,000
Section six. Complementary information
six.3) Additional information
It is anticipated this will be a 4 year contract.
Published contract value includes PPM and estimate for remedial and emergency services over a four year period.
(SC Ref:667603)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street,
Edinburgh,
EH1 1LB
Country
United Kingdom