Section one: Contracting authority
one.1) Name and addresses
River Learning Trust
c/o Gosford Hill School, Oxford Road,
Kidlington
OX5 2NT
Contact
Lorraine Ashover
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
https://riverlearningtrust.org/
one.4) Type of the contracting authority
Other type
Education institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
River Learning Trust - Catering Services
Reference number
MPN-10162
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
River Learning Trust are currently out to tender for the provision of Catering Services.The Contractors will be responsible for the provision of a full school food catering service for the pupils and staff at the schools. This will consist of breakfast, morning break, after school club a full lunch service for each school day. The Trust has chosen to offer the contracts through a number of Lots. Bidders are able to bid on one, some or all Lots. The Lots have been constructed to maximise competition, to enable bidders of all types to submit and with consideration of the school types and geographic locations. It is important for bidders to note that whilst the schools have been allocated in Lots it is imperative that their own individual requirements are considered and delivered on. Full details for every school are contained in the tender documentation.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £16,011,381
two.2) Description
two.2.1) Title
River Learning Trust - Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Full details in tender documentation
two.2.4) Description of the procurement
Lot 1:The Oxford Academy, Sandy Lane West, Littlemore, Oxford, OX4 6JZWheatley Park School, Holton, Oxford, OX33 1QHPlease see tender documentation for full details of each school's requirements.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
River Learning Trust - Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Full details in tender documentation
two.2.4) Description of the procurement
Lot 2:Gosford Hill School, Oxford Road, Kidlington, Oxfordshire, OX5 2NTChipping Norton School, Burford Road, Chipping Norton, OX7 5DYPlease see tender documentation for full details of each school's requirements.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
River Learning Trust - Lot 3
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
Main site or place of performance
Full details in tender documentation
two.2.4) Description of the procurement
Lot 3Kingsdown SchoolSeven Fields Primary SchoolPlease see tender documentation for full details of each school's requirements
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
River Learning Trust - Lot 4
Lot No
4
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Full details in tender documentation
two.2.4) Description of the procurement
Lot 4The Cherwell SchoolThe Swan SchoolPlease see tender documentation for full details of each school's requirements.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
River Learning Trust - Lot 5
Lot No
5
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Full details in tender documentation
two.2.4) Description of the procurement
Lot 5The Marlborough SchoolPlease see tender documentation for full details of the school's requirements
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
River Learning Trust - Lot 6
Lot No
6
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Full details in the tender documentation
two.2.4) Description of the procurement
Lot 6Beckley CofE Primary SchoolCutteslowe Primary SchoolGarsington CofE Primary SchoolHorspath Primary SchoolLarkrise Primary SchoolNew Marston Primary SchoolRose Hill Primary SchoolSandhills Primary SchoolWolvercote Primary SchoolPlease see tender documentation for full details of each school's requirements.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
River Learning Trust - Lot 7
Lot No
7
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Full details in tender documentation
two.2.4) Description of the procurement
Lot 7Charlbury Primary SchoolEdith Moorhouse Primary SchoolMadley Brook CP SchoolMiddle Barton SchoolTower Hill Community Primary SchoolWindrush Primary School (not yet open)Witney Community Primary SchoolPlease see tender documentation for full details of each school's requirements.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-002276
Section five. Award of contract
Contract No
River Learning Trust
Lot No
1
Title
Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 July 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Edwards and Ward Ltd
The Old Stables, Whitehill Road,
Crowborough
TN6 1JP
Country
United Kingdom
NUTS code
- UKJ22 - East Sussex CC
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,555,000
Total value of the contract/lot: £3,152,047
Section five. Award of contract
Contract No
River Learning Trust
Lot No
2
Title
Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Edwards and Ward Ltd
The Old Stables, Whitehill Road
Crowborough
TN6 1JP
Country
United Kingdom
NUTS code
- UKJ22 - East Sussex CC
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,850,000
Total value of the contract/lot: £2,328,992
Section five. Award of contract
Contract No
River Learning Trust
Lot No
3
Title
Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Harrison Catering Services Limited
Oxford House, Oxford Road
Thame
OX9 2AH
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,135,000
Total value of the contract/lot: £1,428,985
Section five. Award of contract
Contract No
River Learning Trust
Lot No
4
Title
Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Culinera Limited
4 Market Square
Amersham
HP7 0DQ
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,610,000
Total value of the contract/lot: £4,165,904
Section five. Award of contract
Contract No
River Learning Trust
Lot No
5
Title
Catering Services
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
River Learning Trust
Lot No
6
Title
Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dolce Ltd
Dolce Ltd, Lowton Business Park, Newton Road
Lowton
WA3 2AN
Country
United Kingdom
NUTS code
- UKD61 - Warrington
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,755,000
Total value of the contract/lot: £3,000,688
Section five. Award of contract
Contract No
River Learning Trust
Lot No
7
Title
Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dolce Ltd
Dolce Ltd, Lowton Business Park, Newton Road
Lowton
WA3 2AN
Country
United Kingdom
NUTS code
- UKD61 - Warrington
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,630,000
Total value of the contract/lot: £1,934,765
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
River Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
Country
United Kingdom