Section one: Contracting authority
one.1) Name and addresses
Seirbheis nam Meadhanan Gàidhlig (The Gaelic Media Service)
Seaforth Road, Stornoway
Isle of Lewis
HS1 2SD
Telephone
+44 851705550
Country
United Kingdom
NUTS code
UKM64 - Na h-Eileanan Siar (Western Isles)
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14302
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Body established under the Broadcasting Act 1990
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Two Year Fixed Period Contract GFX Services
two.1.2) Main CPV code
- 92221000 - Television production services
two.1.3) Type of contract
Services
two.1.4) Short description
Applications are invited from experienced and innovative post-production & creative edit houses in order to fulfil graphics and creative services for BBC ALBA’s linear schedule and digital platforms. We seek a partner capable of delivering high-quality, accurate, engaging, and cohesive materials that align with our brand vision and marketing objectives. The contract will begin on 1st October 2024.
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
Main site or place of performance
MG ALBA’s main offices are based in Stornoway, Isle of Lewis but we welcome tender submissions from those willing to work remotely.
two.2.4) Description of the procurement
Applications are invited from experienced and innovative post-production & creative edit houses in order to fulfil graphics and creative services for BBC ALBA’s linear schedule and digital platforms. We seek a partner capable of delivering high-quality, accurate, engaging, and cohesive materials that align with our brand vision and marketing objectives. The contract will begin on 1st October 2024.
The services sought are:
Interstitials Delivery Services
- Assembly and delivery of interstitials in weekly packages, offline and online (approximately 60 hours per annum, with all assets pre-existing);
- The overlaying of BBC ALBA graphics and livery, audio and music onto BBC ALBA promos and trailers of varying lengths;
- The creation of menus, other programme pointers and other presentational elements;
- Timely, accurate and efficient delivery of all interstitial packages + deliverables consistently throughout the year;
- Review and develop efficiency of systems within 6 months of contract start date, including automation where possible;
- Provide robust backup/resilience; and
- Versatile and responsive to delivery deadlines.
Creative Services:
- Concept, Ideation and Editing of engaging promos & trailers of varying lengths for linear & digital platforms;
- End to end creation of multi-platform promotional assets for use on linear & digital platforms, including:
- Leading on concept & ideation in response to briefs from
marketing / digital team;
- Working with MG ALBA colleagues to develop ideas, adapt and
optimize for specific platforms; and
- Deliver approximately 2x multi-platform video campaigns per
month, including platform-specific versioning & graphics.
- Monthly creative meeting with MG ALBA team for ideation / forward planning; and
- Up to 5 showreels of approximately 5 mins per year.
Deliverables / Outcomes
The outcomes/key results sought are:
- Timely and accurate delivery of interstitial materials to Playout;
- Increase in engaging, innovative and effective video campaigns across all BBC ALBA platforms;
- Delivery of up to 2x bespoke multiplatform campaigns per month, of varying durations, in line with BBC ALBA Marketing strategy;
- Delivery of up to 5x showreels per year (approximately 5 minutes); and
- Efficient & Streamlined process with MG ALBA staff & external suppliers
Measurable KPIs will be agreed upon appointment of successful tenderer to ensure outcomes are being met.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2024
End date
30 September 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 August 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Scottish Gaelic
four.2.7) Conditions for opening of tenders
Date
23 August 2024
Local time
3:00pm
Place
MG ALBA, Seaforth Road, Stornoway, Isle of Lewis
Information about authorised persons and opening procedure
Kristina Macdonald, Trainee Accountant
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 20 months from start of contract
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=773270.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:773270)
six.4) Procedures for review
six.4.1) Review body
Stornoway Sheriff Court
9 Lewis Street
Stornoway
HS1 2JF
Telephone
+44 1851702231
Country
United Kingdom