Section one: Contracting authority
one.1) Name and addresses
The Abbeyfield Society
St Peter's House, 2 Bricket Rd
St Albans
AL1 3JW
Contact
Mehran Alborzpour
Telephone
+44 7949775566
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
200719
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR & Payroll System
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of HR & Payroll System.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Abbeyfield is in search of a partner that supports Abbeyfield’s HCM system implementation and support for either of the HCM products including but not limited to Ceridian Dayforce, Workday HCM, Oracle cloud HCM or SAP SuccessFactors. Abbeyfield requires immediate provisioning of the services.
In addition, Abbeyfield expect the new HCM system to transform the traditional administrative functions of recruiting, onboarding, workforce management, training, payroll, compensation, and performance management into opportunities to drive engagement, self-service, compliance oversight, workforce insights, productivity, and business value. Abbeyfield require the solution to provide single sign on, data security, application security (two factor authentication), network security, infrastructure redundancy, industry standard disaster recovery while providing intuitive user interface, seamless functionality with industry best practices.
Abbeyfield will be transforming the way their service users, volunteers and employees engage with technology and increase their productivity through using cost effective, high performing, flexible products and services delivered by best of breed suppliers.
Abbeyfield are looking to partner with a supplier who will provide an innovative design and then deliver the smooth implementation, migration, and operation of their HCM system.
More details and specific requirements are captured in the attached documents for this notice.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1) Possibility of up to two voluntary one-year extensions
2) A four-year contract with the possibility of up to one voluntary one-year extension
3) A five-year contract
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 4
Objective criteria for choosing the limited number of candidates:
As set out in the documents accompanying the Selection Questionnaire
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/74Q97BNPY9
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
1)Must adhere as a minimum to ISO standards ISO27001 and ISO9001
2)Must be an approved reseller or supplier of the HCM product i.e., Ceridian Dayforce, Workday HCM, Oracle cloud HCM or SAP SuccessFactors.
3)Must be in the primary business of providing IT Services
4)Must have highly qualified HCM IT system experts who can diagnose problems quickly and recommend solutions. These consultants should also be available to design solution at the request of Abbeyfield.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Details of the conditions are set out in the procurement documents. These will include conditions relating to service levels and service credits and/or right to terminate for less than minimum acceptable performance levels.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:
Urgent business requirement. Upgrade to existing IT systems and infrastructure required as a result of the COVID 19 pandemic to support business critical processes.
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 October 2021
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
22 October 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The contracting authority is subject the Environmental Information Regulations 2004. All information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.
The right is reserved not to proceed or not to award a contract for the whole or any part of proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/95YZXBDVHH
GO Reference: GO-2021915-PRO-18913070
six.4) Procedures for review
six.4.1) Review body
See VI.4.3 below
See VI.4.3 below
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015 No 102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective".