Section one: Contracting authority/entity
one.1) Name and addresses
NHS Gloucestershire Integrated Care Board
Shire Hall, Westgate Street
Gloucester
GL1 2TG
Contact
Una Rice
Country
United Kingdom
Region code
UKK13 - Gloucestershire
NHS Organisation Data Service
QR1
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement for the Provision of Shared Care Records to Gloucestershire Integrated Care Board
Reference number
WA12859
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Gloucestershire Integrated Care Board awarded a contract pursuant to NHS England's Health Systems Support Framework for the provision of shared care records to Orion Health Limited in March 2023 (the Contract). In accordance with Annex 4 of the Contract (the Implementation Plan), the system was due to go live in September 2023 and the Deliverables were required to be delivered by the Long Stop Date of 15 October 2023. The parties have agreed to extend the deadline of the Long Stop Date to 15 October 2024 and made additional amendments to the Contract as explained below.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,737,500
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
- 72263000 - Software implementation services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
Main site or place of performance
Gloucestershire
two.2.4) Description of the procurement
NHS Gloucestershire Integrated Care Board awarded a contract pursuant to NHS England's Health Systems Support Framework for the provision of shared care records to Orion Health Limited in March 2023 (the Contract). In accordance with Annex 4 of the Contract (the Implementation Plan), the system was due to go live in September 2023 and the Deliverables were required to be delivered by the Long Stop Date of 15 October 2023.
The parties have now agreed to vary the contract in the following manner:
• Extending the deadline of the Deliverables Commencement Date to 2 October 2024
• Extending the Long Stop Date to 15 October 2024
• Updating each of the Milestones dates
• Supplier to provide a revised Implementation Plan
• Introduction of a Minimum Viable Product (MVP) Go-Live date to enable phased delivery of the service
• Introduction of payment terms relating to dates upon which invoices are due post MVP Go-Live and Go-Live
• Supplier to reduce the fees from £3,737,500 to £2,880,500 over the full 5 + 2 year term.
• Provision of contract management meetings to review progress towards Milestones
The ICB considers that the extension of the Long Stop Date of the Contract is permitted without needing a new procurement in accordance with Regulation 72(1)(e) of the Public Contracts Regulations 2015 on the basis that the change does not render the contract materially different in character, the ICB does not consider that the modification would have changed the outcome of the procurement, there is no shift in economic balance in favour of the supplier, and the scope of the Contract has not changed.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The variations to the Contract described above are permitted without needing a new procurement procedure in accordance with Regulation 72(1)(e) of the PCR 2015.
NHS Gloucestershire Integrated Care Board awarded a contract pursuant to NHS England's Health Systems Support Framework for the provision of shared care records to Orion Health Limited in March 2023 (the Contract). In accordance with Annex 4 of the Contract (the Implementation Plan), the system was due to go live in September 2023 and the Deliverables were required to be delivered by the Long Stop Date of 15 October 2023.
The parties have now agreed to vary the contract in the following manner:
• Extending the deadline of the Deliverables Commencement Date to 2 October 2024
• Extending the Long Stop Date to 15 October 2024
• Updating each of the Milestones dates
• Supplier to provide a revised Implementation Plan
• Introduction of a Minimum Viable Product (MVP) Go-Live date to enable phased delivery of the service
• Introduction of payment terms relating to dates upon which invoices are due post MVP Go-Live and Go-Live
• Supplier to reduce the fees from £3,737,500 to £2,880,500 over the full 5 + 2 year term.
• Provision of contract management meetings to review progress towards Milestones
The ICB considers that the extension of the Long Stop Date of the Contract is permitted without needing a new procurement in accordance with Regulation 72(1)(e) of the Public Contracts Regulations 2015 on the basis that the change does not render the contract materially different in character, the ICB does not consider that the modification would have changed the outcome of the procurement, there is no shift in economic balance in favour of the supplier, and the scope of the Contract has not changed.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
21 March 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Orion Health Limited
87-91 Newman Street
London
W1T 3EY
Country
United Kingdom
NUTS code
- UKI - London
Companies House
04306308
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £3,737,500
Total value of the contract/lot/concession: £3,737,500
Section six. Complementary information
six.3) Additional information
Whilst section V.2.1 of this notice refers to a contract award decision, the ICB is not in fact awarding a new contract, but is modifying an existing one. The original value of the contract (including all extensions) was £3,737,500. In light of the agreed changes, the contract value (including all extensions) has reduced to £2,880,500.
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom