Awarded contract

Quad Core support and PDS Contract

  • Ministry of Defence

F15: Voluntary ex ante transparency notice

Notice reference: 2021/S 000-022884

Published 14 September 2021, 10:45pm



Section one: Contracting authority/entity

one.1) Name and addresses

Ministry of Defence

Bristol

Email

lauren.bryant108@mod.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.gov.uk/government/organisations/ministry-of-defence

one.4) Type of the contracting authority

Ministry or any other national or federal authority

one.5) Main activity

Defence


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Quad Core support and PDS Contract

two.1.2) Main CPV code

  • 50111000 - Fleet management, repair and maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

Quad Core Support and PDS Contract

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £300,000

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Quad Core Support and PDS Contract

two.2.5) Award criteria

Criterion: N N

two.2.11) Information about options

Options: Yes

Description of options

4 Years worth to 2030

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Negotiated procedure without publication of a contract notice

  • The products involved are manufactured purely for the purpose of research, experiment, study or development
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons

Explanation:

The Vehicle Support Team (VST) – part of the Defence, Equipment and Support (DE&S) organisation within the UK Ministry of Defence (MOD) – intends to award a contract to Yamaha Motor Europe N.V to replace the existing Quad Bikes contract currently with Yamaha Motor Europe N.V, which is due to expire in November 2021. The duration of the contract is TBC. The estimated contract value is £360k (Inc VAT).

It is considered that the contract can be placed using the UK Defence and Security Public Contract Regulations 2011) for technical reasons, ensuring that the current fleet is continued to be maintained and reducing the potential impact to the safe and reliable operation of the entire vehicle fleet.

Only the Contractor, as the Design Authority and Original Equipment Manufacturer (OEM) for the Yamaha Motor Europe system has access to the technical information, expertise, knowledge and know-how necessary as well as the Special Tools and Test Equipment (STTE) to provide the Authority with assurance that the operational effectiveness and safety of the platform will not be compromised. A third party would not be able to carry out this work without access to the necessary design and technical information which is required to ensure the goods are produced to the correct technical specification, in terms of quality, performance and safety. The Services being procured under this contract are safety critical to the operation of the platform and so must be produced to the correct specification, held only by Yamaha Motor Europe. This information is not available to the Authority as it is owned by the Contractor in their role as the OEM and the Authority does not have the necessary rights to that information to provide to any third party.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No


Section five. Award of contract/concession

A contract/lot is awarded: Yes

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract

14 September 2021

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

Yamaha Motor Europe N.V

Woking

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor/concessionaire is an SME

No

five.2.4) Information on value of contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: £300,000

five.2.5) Information about subcontracting

The contract/lot/concession is likely to be subcontracted


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Ministry of Defence

Vehicle Support Team, Cedar 1A #3157, MOD Abbey Wood

Bristol

BS34 8JH

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Ministry of Defence

Vehicle Support Team, Cedar 1A #3157, MOD Abbey Wood

Bristol

BS34 8JH

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

Ministry of Defence

Vehicle Support Team, Cedar 1A #3157, MOD Abbey Wood

Bristol

BS34 8JH

Country

United Kingdom