Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Telephone
+44 1314693922
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CT1061_1a - Temporary Accommodation Services
Reference number
CT1061_1a
two.1.2) Main CPV code
- 85311000 - Social work services with accommodation
two.1.3) Type of contract
Services
two.1.4) Short description
The Council has taken on responsibility to provide Accommodation for the Ukrainian re-settlement scheme previously delivered by the Scottish Government. The procurement is for suitably sized temporary accommodation on short-term lets for adults and families.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,194,150
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The City of Edinburgh Council has taken on contractual responsibility for some of the Scottish Government's Welcome Accommodation, previously provided by Scottish Government via their contracted partner Corporate Travel Management.
Since 2021 there has been a range of welcome accommodation across Scotland, including hotels, apartments, aparthotels and, previously, cabins onboard M/S Victoria and M/S Ambition. Should a displaced person from Ukraine require welcome accommodation, it is, in the majority of cases, allocated via the core welcome hub in Edinburgh. When in welcome accommodation, matching discussions will take place to secure an offer of suitable longer-term accommodation.
This contract is for a small number of temporary self-contained apartments for those still awaiting an offer of suitable longer-term accommodation.
It should be noted that all contract values stated within this notice are maximum indications only over the full term of the call-off, funding for which has been provided by the Scottish Government.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
Direct Award using the Light Touch Regime provisions of the Public Contract (Scotland) Regulations 2015.
The Council entered into negotiations with the provider under the Procurement Reform (Scotland) Act 2014, which states that Public Sector Organisations may award without seeking offers, considering the principles of procurement where relevant.
In this instance, there was a lack of suitable supply market the Council could access within the time required. This award is a temporary measure only.
The Council has re-opened and extend provision under its Temporary Accommodation Flexible Procurement System Framework (CT0627) for future requirements.
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
five.2.3) Name and address of the contractor
Apart Hotels Worldwide Ltd
20 Canonmills
Edinburgh
EH3 5LH
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,194,150
Section six. Complementary information
six.3) Additional information
This is a short-term award to meet un-foreseen need while the Council re-opens its Temporary Accommodation Flexible Purchasing System.
Please note, the Contract value is a potential maximum spend over a full three year period, and not a likely indication or actual contractual spend on this provision, funding for which has been provided by the Scottish Government.
It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled.
It is a mandatory requirement that organisations pay staff who work on the council framework pay at least the real Living Wage.
(SC Ref:798929)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh Sheriff Court, 27 Chambers St,
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.