Section one: Contracting authority
one.1) Name and addresses
City of Glasgow College
190 Cathedral Street
Glasgow
G4 0RF
Contact
Charles Kennedy
Charles.Kennedy@cityofglasgowcollege.ac.uk
Telephone
+44 1413755176
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.cityofglasgowcollege.ac.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00453
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of a Learning Experience Platform for City of Glasgow College
Reference number
CS/CoGC/21/36
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
City of Glasgow College is looking to procure a Learning Experience Platform (LXP). The purpose of this project is to purchase a platform, which can provide cutting-edge, blended learning opportunities for employees, which are accessible anywhere, anytime and on any device. The LXP must have robust record storage capability and features for tracking, profiling and reporting on individual and group learning. It must also provide booking functionality for in-person and virtual learning arrangements. This project will support the operational and strategic objectives of City of Glasgow College through Organisational Development activities. The project will enable the Organisational Development team to ‘Let Learning Flourish’ through inspiring, innovative and excellent learning opportunities for all employees, hosted on a purpose-built platform. The LXP will provide an engaging learning space and support City of Glasgow College on its continuous improvement journey.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
190 Cathedral St,
Glasgow,
G4 0RF
two.2.4) Description of the procurement
City of Glasgow College is looking to procure a Learning Experience Platform (LXP). The purpose of this project is to purchase a platform, which can provide cutting-edge, blended learning opportunities for employees, which are accessible anywhere, anytime and on any device. The LXP must have robust record storage capability and features for tracking, profiling and reporting on individual and group learning. It must also provide booking functionality for in-person and virtual learning arrangements. This project will support the operational and strategic objectives of City of Glasgow College through Organisational Development activities.
two.2.5) Award criteria
Quality criterion - Name: Project Management of System Implementation / Weighting: 5
Quality criterion - Name: Core LXP Functionality / Weighting: 15
Quality criterion - Name: Sustainability / Weighting: 1
Quality criterion - Name: Learning Partners and Value Add from Optional Services and Products / Weighting: 10
Quality criterion - Name: Service Performance Management, Support & Maintenance / Weighting: 4
Quality criterion - Name: Hosted Infrastructure / Weighting: 2
Quality criterion - Name: Roadmap Innovation and Customer Leverage / Weighting: 5
Quality criterion - Name: Integration and Extension Capabilities / Weighting: 10
Quality criterion - Name: User Evaluation and Testing / Weighting: 10
Quality criterion - Name: Accessibility / Weighting: 5
Quality criterion - Name: Fair Work Practices / Weighting: 1
Quality criterion - Name: Equality, Diversity & Inclusion / Weighting: 1
Quality criterion - Name: Phase Out & Exit Strategy / Weighting: 1
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to 3 x 12 months at the end of the initial 36 month period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please refer to Part 4 B Economic and Financial Standing of the SPD
The College will use the following ratios to evaluate a bidder's financial status.
Bidders must confirm within their response to the relevant question within the 'Qualification envelope' that as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is.
The 3 ratios to be evaluated are:
Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;
Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to 'one' then it is a pass for this ratio;
Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
Where 2 out of the 3 ratios cannot be met, the College may take the undernoted into consideration when assessing financial viability and the risk to the College, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria. This list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:
Would the bidder have passed the checks if prior year accounts had been used?
Were any of the poor appraisal outcomes 'marginal'?
Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?
Does the bidder have sufficient reserves to sustain losses for a number of years?
Does the bidder have a healthy cash-flow?
Is the bidder profitable enough to finance the interest on its debt?
Is most of the bidder's debt owed to group companies?
Is the bidder's debt due to be repaid over a number of years, and affordable?
Have the bidder's results been adversely affected by ‘one off costs’ and / or ‘one off accounting treatments’?
Do the bidder's auditors (where applicable) consider it to be a ‘going concern’?
Will the bidder provide a Parent Company Guarantee?
Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?
The College will obtain an Equifax Report or similar financial verification systems to validate the information provided.
Please refer to Part 4 B
Bidders must confirm they can provide the following supporting evidence prior to award:
Employer's (Compulsory) Liability Insurance = 5,000,000 GBP
Public Liability Insurance = 10,000,000 GBP
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 October 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 October 2021
Local time
12:00pm
Place
City of Glasgow College
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Following the lifespan of this contract (including extensions), this tender opportunity will become available again in 2027.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Declarations and Certificates:
In an open tendering procedure prior to any award being made the successful bidder must provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Questionnaire.
All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.
Schedule A – Instructions and Information for Completion;
Schedule B – Scope of Requirement;
Schedule C – Contract Management;
Schedule D – Evaluation of Tender;
Appendix A – Form of Tender;
Appendix B – Freedom of Information;
Appendix C – SUSTAIN Supply Chain Code of Conduct;
Appendix D – CoGC Terms and Conditions;
Appendix E – PECOS Supplier Adoption Form;
Appendix F – Pricing Schedule/Supplier Response Form;
Appendix G- GDPR Assurance Assessment;
Appendix H – Not Used;
Appendix I – CoGC Brand Guidelines;
Appendix J – Not Used;
Appendix K – Response Guidance – Equality, Diversity & Inclusion;
Appendix L – Community Benefits Examples;
Appendix M – Not Used;
Appendix N – KPI Supplier Scorecard;
Appendix O – Not Used;
Appendix P – Not Used;
Appendix W – LXP Sandbox User Names;
Appendix X – LXP Project Plan Expectation;
Appendix Y – LXP Sandbox User Test Plan;
Appendix Z – LXP Specification Matrix;
In the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the College following the conclusion of the evaluation of the Qualification, Technical and Commercial Questionnaires and prior to the award of the tender.
Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the Qualification Questionnaire, will invalidate any bid. In this scenario the College will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on, and upon verification will award the contract to this bidder instead.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is [project_19661]. For more information see:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19661. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement.
For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided to bidders examples of what they can provide are as follows:
Appendix L – Community Benefits Examples.
(SC Ref:666356)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414185248
Country
United Kingdom