Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
Ballee Centre, Ballee Road West
Ballymena
BT42 2HS
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FAE-20-011 Portable Staging
two.1.2) Main CPV code
- 39151000 - Miscellaneous furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £180,000
two.2) Description
two.2.1) Title
Portable Staging
Lot No
1
two.2.2) Additional CPV code(s)
- 39160000 - School furniture
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Aesthetic and functional characteristics / Weighting: 45
Cost criterion - Name: AC2 - Cost / Weighting: 55
two.2.11) Information about options
Options: Yes
Description of options
with options to extend for two further periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Portable Staging on Castors
Lot No
2
two.2.2) Additional CPV code(s)
- 39160000 - School furniture
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Aesthetic and functional characteristics / Weighting: 45
Cost criterion - Name: AC2 - Cost / Weighting: 55
two.2.11) Information about options
Options: Yes
Description of options
with options to extend for two further periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The purpose of this VEAT notice is to inform and provide prior notice to the market that the Authority intends to modify Framework Agreement FAE-20-011 for the supply and delivery of portable staging.
Following publication of this VEAT notice, the Authority will observe a 10 day standstill which will conclude at midnight on Friday 2nd August 2024.
This opportunity/framework agreement was originally advertised in a Contract Notice (2020/S 124-305197). A Contract Award Notice (2020/S 237-586886) was also subsequently published.
The framework agreement is currently due to expire on 31st August 2024 with no remaining extension options but the requirement has arisen to modify the framework end date to be extended by 6 months until 28th February 2025 with the option to extend by a further 6 months until 31st August 2025 if required i.e. potential extension of 12 months in total.
This requirement to extend the period of the framework agreement has arisen following early investigations and pre-market engagement which indicated that the requirements of the renewal exercise need to be extended to include stage lighting and sound equipment. Some elements of the upcoming procurement reforms, such as the ability to award open frameworks could be of benefit to this renewal process. In order to avail of the procurement reforms further extensive pre-market engagement and investigation is required and therefore a delay to the renewal process is inevitable. In addition, significant staff resources are being prioritised and re-deployed to support the Authority's preparations for the upcoming procurement reforms.
This is the first modification to this Framework Agreement. The modification is proposed in accordance with Regulation 72 (1) (c) and meets all of the following conditions:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (i.e. staff re-deployment)
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 237-586886
Section five. Award of contract/concession
Contract No
1
Lot No
1
Title
Portable Staging
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 November 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Hoseforma Staging T/A Stage Systems
6A Prince William Road
Loughborough
LE11 5GU
karen.jones@stagesystems.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Albany DMS Limited
Newtownabbey
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £90,000
Section five. Award of contract/concession
Contract No
2
Lot No
2
Title
Portable Staging on Castors
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 November 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Albany DMS Limited
26 Mallusk Road
Newtownabbey
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £90,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom