Scope
Reference
2025/426
Description
The BFI looks after one of the largest and most important collections of film and television in the world. Its teams of experts ensure that the collection is preserved and developed for future generations and made widely accessible to today's audiences.
'Inside the Archive', developed for Strand 1 of the Our Screen Heritage programme, aims to bring the archive to life by better communicating how we collect, preserve and restore film. For more information please see Inside the Archive webpage; the Inside the Archive Playlist on the BFI YouTube Channel, and the Inside the Archive Weekly Blog.
We are now looking to commission a body of interpretive materials to form an exhibition that will tour to a range of partner venues including but not limited to multi-arts centres, cultural and community cinemas, libraries, museums and education spaces, as well as events and festivals across the UK. The exhibition will be in situ for short periods only - from one day to one week. The resources must therefore be transportable and 'pop-up' and able to adapt to different environments. Ideally, we would be looking for an audio-visual resource that enables people to explore 'Inside the Archive' in a way that is accessible, relevant and engaging - accompanied by a selection of graphic panels to convey additional information. But we welcome creative responses to this brief and, due to the short timelines, encourage respondents to embrace their strengths and build on work delivered for previous projects.
Contract 1. Inside the Archive – Exhibition Resources for Touring
Supplier
Contract value
- £33,333 excluding VAT
- £40,000 including VAT
Below the relevant threshold
Award decision date
19 May 2025
Earliest date the contract will be signed
22 May 2025
Contract dates (estimated)
- 26 May 2025 to 26 November 2025
- Possible extension to 26 March 2026
- 10 months, 1 day
Description of possible extension:
If further work is required.
Main procurement category
Services
CPV classifications
- 32321200 - Audio-visual equipment
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
- 79342200 - Promotional services
- 92621000 - Sports-event promotion services
Information about tenders
- 10 tenders received
- 1 tender assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
Advanced Thinking Systems LTD
- Companies House: 02990563
100 Nest Business Park, Martin Road
Havant
PO9 5TL
United Kingdom
Email: enquiries@ats-heritage.co.uk
Region: UKJ35 - South Hampshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Inside the Archive - Exhibition Resources for Touring
Contracting authority
British Film Institute
- Charity Commission (England and Wales): 287780
21 STEPHEN STREET
LONDON
W1T 1LN
United Kingdom
Email: graham.bellas@bfi.org.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government