Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence, IBOC, CBRN
Yew 3a #1342, MOD Filton Abbeywood
Bristol
BS34 8JH
Contact
ross.sinfield100@mod.gov.uk
For the attention of
sinfield ross
Email(s)
Country
United Kingdom
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
Provision of in-service support for Chemical Sense Training Equipment (CSTE)
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Duration of the framework agreement
Duration in years: 2
Justification for a framework agreement, the duration of which exceeds seven years
It is envisaged that the period of In-Service Support will be for an initial 2 years, with option for an extension for an additional 1 year.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
£450,000
two.1.5) Short description of the contract or purchase(s)
Nuclear, Biological, Chemical and Radiological protection equipment. In-Service Support (ISS) to Chemical Warfare Agent detection and monitoring training equipment, comprising simulant detectors and monitors and associated equipment’s. To include, but not limited to: contract management, survey, report and repair, supply and management of spares and consumables, preparation and maintenance of technical documentation and training support.
two.1.6) Common procurement vocabulary (CPV)
- 50000000 - Repair and maintenance services
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
The Chemical, Biological, Radiation and Nuclear (CBRN) Delivery Team (DT) (the contracting Authority) are equipment sponsors for chemical, biological and radiological agent detection, monitoring, identification and sample collection equipment used by UK Government.
The Authority has a requirement for a supplier to provide support for its range of Chemical Warfare Agent Detection and Monitoring Training Equipment.
The equipment requiring support was designed, manufactured and supplied by Argon Electronics (UK) Ltd. under a previous contract and comprises simulant versions of Smiths Detection LCAD, LCD3.2, LCD3.3, MCAD and CAM, and Proengin AP4C/S4PE, along with all necessary ancillary items, which fully replicate the functions of the operational instruments without requiring the use of any chemical weapon simulants.
Also to be supported is PlumeSIM and ADM-300-SIM, field and table-top exercise simulation equipment, both hardware and software, which was supplied by Argon Electronics (UK) Ltd. under a previous contract. The contract requirements will include survey, report, repair and replacement of damaged or faulty equipment, disposal of equipment deemed Beyond Economic Repair (BER), the provision of spares and consumable items, training support, regular update of safety and environmental case reports, configuration and obsolescence management and planning and update of service technical publications (AESP).
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Interested suppliers are required to complete the PQQ to provide the Authority with information to evaluate the supplier’s capacities and capabilities against the selection criteria.
Questions within the PQQ are scored using the following criteria:
0 - No Answer - automatic fail.
1 – Poor - significantly below compliant and/or presents intolerable risk – automatic fail.
2 – Minor deficiencies – slightly below compliant, does not meet all the criteria and/or presents major risk.
3 – Compliant – meets the criteria to an acceptable standard and/or presents manageable risk.
4 – Good – exceeds the Authority’s expectations and/or presents low risk.
5 – Excellent – far exceeds the Authority’s expectations and/or presents minimal risk.
Scores are based on the Authority’s judgement following assessment of the supplier’s responses. The supplier will automatically fail if the supplier is allocated with a score of 1 or 0 against any individual question. The benchmark score is 3 or above for each question. However, the Authority reserves the right to consider responses where a 2 has been awarded but suppliers may not score 2 in more than 2 areas.
The Authority will use the PQQ response to create a shortlist of tenderers who:
a. Are eligible to participate;
b. Fulfil any minimum economic, financial, professional and technical standards; and
c. Meets the terms of capacity and capability within each section and the selection criteria as set out in the PQQ.
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: The Authority reserves the right to incorporate a Security Aspects letter into the contract, in addition to other security-related terms and conditions.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective (Official Sensitive) markings given, the aspects to which any protective marking applies or otherwise.
Full details of the terms and the conditions of contract will be provided at the ITT stage to those potential providers who are down-selected to participate in the ITT stage.
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Please find linked PQQ at:
https://contracts.mod.uk/go/30487062017BDF3C4A26
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met: Please find linked PQQ at:
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Negotiated
four.3) Administrative information
four.3.4) Time limit for receipt of tenders or requests to participate
11 October 2021
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.