Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
UK Strat Com Commercial Ministry of Defence
Spur B2, Building 405, MOD Corsham, Westwells Road,
Corsham
SN13 9NR
Contact
Nicola Reader
For the attention of
Nicola Reader
Email(s)
UKStratCom-Comrcl-DI@mod.gov.uk
Country
United Kingdom
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
The Provision of Small Scale Vector & Rastor Data Maps
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Other services
NUTS code
- UK - United Kingdom
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
£190,000
two.1.5) Short description of the contract or purchase(s)
Defence requirements for current and accurate Country Overview and Geoviewer base mapping are met using products derived from small scale raster data. Defence requirements for small scale maps, authoritative international names and boundaries are currently met using products derived from a commercial worldwide small scale vector database.
The Contract will be for an initial period of 3 years starting on 12th January 2022 this will be followed by two 1 - year option periods.
two.1.6) Common procurement vocabulary (CPV)
- 71354100 - Digital mapping services
Additional CPV code(s)
- 48326100 - Digital mapping system
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
3 years plus two 1 year options to a maximum duration of 5 years.
Estimated value excluding VAT:
£190,000
two.2.2) Information about options
Options: Yes
Description of these options: Two 1 year option years
two.2.3) Information about renewals
This contract is subject to renewal: Yes
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Potential Providers must note the mandatory requirement for electronic trading using the Contracting,
Purchasing & Finance (CP&F) electronic trading tool. All payments for deliverables under the contract shall
only be made via CP&F. Details can be found at:
http://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-eprocurement systems
three.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: (if applicable)
In the event of a group provider submitting an acceptable offer, the MoD reserves the right to require the
group of bidders to take a legal form or require one bidder to take Prime Contractor responsibility or to
require that each member of the group undertakes joint and severable liability for the performance of the
agreement and any call-off made under it.
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required: Selection criteria as stated in the procurement documents.
Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required: Selection criteria as stated in the procurement documents.
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: All data is to be supplied in line with ISO 19115
Please see Part 3 2.1.9 Annex A Table of Raster Dataset Requirements attached to PQQ.
Minimum level(s) of standards possibly required: All data is to be supplied in line with ISO 19115
Please see Part 3 2.1.9 Annex A Table of Raster Dataset Requirements attached to PQQ.
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met: All data is to be supplied in line with ISO 19115
Please see Part 3 2.1.9 Annex A Table of Raster Dataset Requirements attached to PQQ.
Minimum level(s) of standards possibly required: All data is to be supplied in line with ISO 19115
Please see Part 3 2.1.9 Annex A Table of Raster Dataset Requirements attached to PQQ.
three.3) Conditions specific to services contracts
three.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision: Approved Small Scale Rastor Data providers.
three.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this
opportunity.
The information and / or documents for this opportunity are available on www.contracts.mod.uk. You
must register on this site to respond, if you are already registered you will not need to register again,
simply use your existing username and password. Please note there is a password reminder link on the
homepage.
Please ensure that you allow yourself
plenty of time when responding to this invite prior to the closing date and time, especially if you have
been asked to upload documents.
Interested suppliers are required to complete the PQQ which is hosted on the Defence Sourcing Portal
(DSP) to provide information that allows the Authority to evaluate the supplier's capacities and capabilities
against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a shortlist of tenderer's who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3)
of this Contract Notice.
Full details of the method for choosing the tenderer's and how we evaluate is provided within DSP (within the PQQ).
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
701575728
four.3.2) Previous publication(s) concerning the same contract
no
four.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5 October 2021 - 5:00pm
Payable documents: no
four.3.4) Time limit for receipt of tenders or requests to participate
12 October 2021 - 5:00pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
Contract name: Nicky Reader
Risk Assessment Ref: RAR-BABC72WY
Cyber Risk Profile: Low
Tenderers for this contract must complete a Supplier Assurance Questionnaire (SAQ). The tender documentation will need to include the Risk Assessment Reference and Cyber Risk Profile, and Tenderers should complete their SAQ using the SAQ Form which must be returned to ISSDes-DCPP@mod.gov.uk (and included with the tender response).
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the
MOD DSP Helpdesk
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
UK Strategic Command Commercial
six.4.1) Body responsible for mediation procedures
UK Strategic Command Commercial
six.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Please contact UK Strategic Command Commercial if you would like more information on the appeals process.
six.4.3) Service from which information about the lodging of appeals may be obtained
UK Strategic Command Commercial