Tender

Wyre Forest School ~ Cleaning Tender

  • Wyre Forest School

F02: Contract notice

Notice identifier: 2024/S 000-022722

Procurement identifier (OCID): ocds-h6vhtk-048368

Published 22 July 2024, 4:05pm



Section one: Contracting authority

one.1) Name and addresses

Wyre Forest School

Habberley Road, Kidderminster

Worcestershire

DY11 6FA

Email

tenders@litmuspartnership.co.uk

Telephone

+44 1276673880

Country

United Kingdom

Region code

UKG12 - Worcestershire

Internet address(es)

Main address

https://www.wfs.worcs.sch.uk/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://litmustms.co.uk/respond/5H9Z6745QP

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Wyre Forest School ~ Cleaning Tender

two.1.2) Main CPV code

  • 90919300 - School cleaning services

two.1.3) Type of contract

Services

two.1.4) Short description

The successful Supplier will be required to provide Cleaning Services for Wyre Forest School.

two.1.5) Estimated total value

Value excluding VAT: £682,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKG12 - Worcestershire
Main site or place of performance

Worcestershire

two.2.4) Description of the procurement

We are a broad-spectrum special needs school for children aged 3 to 19. We also have Russell House, a 16-bed weekly residential unit. We have only been in our building since April 2015. Before this the school was on two sites following the Wyre Forest restructuring in 2011 (Bewdley Road site, formerly Blakebrook, and Comberton Road site, formerly Stourminster).

We share our campus with St John's Church of England School and Baxter College. Our Early Years Hub includes a Nursery Assessment Class, which can take up to 25 children. We have a state-of-the-art science lab housed within Baxter College. We also have a vocational hub and a Sixth Form which prepares children for life after school. Offsite we run the award-winning Blossom Tree Café in Springfield Park.

We work tirelessly to meet the needs of all the children, so they develop and progress academically, socially, emotionally and physically. Our values of enthusiasm, resilience, honesty, teamwork and trust shine out from all that we do. We have an exciting curriculum which is broad and balanced and make the use of our specialist facilities, including soft play, dark room, sensory rooms, vocational hub, hydropool, gym and riding for the disabled. We are also a communication specialist school and use sign-a-long, PECS and communication passports. We are passionate about the benefits of outdoor education from Forest Schools and The John Muir Award to outdoor pursuits, working the land and exploring the Wyre Forest. This work is crucial in building emotional resilience, teamwork and independence.

The contract will commence on 1 April 2025 for an initial period of three years, ending on 31 March 2028, with the opportunity to extend for a further period of two years at the discretion of the governing body.

This contract will be fixed price in nature with the successful Supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision.

We are seeking a suitably experienced Supplier who has current experience of working within the school marketplace, ideally with a strong operational base within the Kidderminster area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The scope of the contract covers all cleaning provision within the school buildings. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the school senior management team on the contract performance.

Please see SQ Document for more information.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £682,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2025

End date

31 March 2030

This contract is subject to renewal

No

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

6 September 2024

Local time

12:00pm

four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

21 October 2024

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Worcestershire:-School-cleaning-services./5H9Z6745QP

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/5H9Z6745QP

GO Reference: GO-2024722-PRO-26954515

six.4) Procedures for review

six.4.1) Review body

Wyre Forest School

Habberley Road, Kidderminster

Worcestershire

DY11 6FA

Country

United Kingdom