Scope
Reference
PAN3249
Description
Leicester City Council invites Tenders for the provision of a Cash Handling and Collection Services. There will be two Lots. The proposed Contract per Lot will be for an Initial Term of 3 (three) years with an option to extend for a period or periods totalling no more than a further 2 (two) years, giving a maximum contract duration of 5 (five) years. It is anticipated to award to one or more suppliers.
Lot 1 - Cash Handling & Collection to/from the Council's establishments
Collect Cash (cheques, notes and coins) from the Council's establishments, provide a counting & reconciliation service and prepare for banking. Deliver a change float service to various establishments for the Council. Collect Monies from car parks & pay and display machines; provide a counting & reconciliation service and prepare for banking.
Lot 2 - Collection of processed Monies to deposit at the Council's authorised Cash centre
Collect processed Monies (notes and coins) from the Council's nominated Cash Office and deposit at the Council's authorised Cash Centre. Collect processed cheques from the Council's nominated Cash Office and deposit at the Council's authorised Cash Centre.
Total value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 18 August 2025 to 18 August 2028
- Possible extension to 18 August 2030
- 5 years, 1 day
Description of possible extension:
The proposed Contract will be for an Initial Term of 3 (three) years with an option to extend for a period or periods totalling no more than a further 2 (two) years.
Main procurement category
Services
CPV classifications
- 66000000 - Financial and insurance services
Contract locations
- UKF21 - Leicester
Lot constraints
Description of how multiple lots may be awarded:
Supplier may be awarded one or more Lots. Not restricted.
Lot Lot 1 - Cash Handling and Collection. Lot 1 - Cash Handling & Collection to/from the Council's establishments
Description
Collect Cash (cheques, notes and coins) from the Council's establishments, provide a counting & reconciliation service and prepare for banking. Deliver a change float service to various establishments for the Council. Collect Monies from car parks & pay and display machines; provide a counting & reconciliation service and prepare for banking.
Lot value (estimated)
- £1,228,000 excluding VAT
- £1,473,600 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 2 - Collection of processed Monies. Lot 2 - Collection of processed Monies to deposit at the Council's authorised Cash centre
Description
Collection of processed Monies to deposit at the Council's authorised Cash centre
Collect processed Monies (notes and coins) from the Council's nominated Cash Office and deposit at the Council's authorised Cash Centre. Collect processed cheques from the Council's nominated Cash Office and deposit at the Council's authorised Cash Centre.
Lot value (estimated)
- £22,000 excluding VAT
- £26,400 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
2 June 2025, 12:00pm
Tender submission deadline
19 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No requirement for PME. Reason for not doing is that we already have sufficient knowledge of the market, potential suppliers, or available solutions, engaging the market would not add value.
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=780c9a16-6232-f011-8136-005056b64545
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall, 115 Charles Street
Leicester
LE1 1FZ
United Kingdom
Contact name: Mr Martin Grogan
Telephone: +44 1164545013
Email: martin.grogan@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government