Section one: Contracting authority
one.1) Name and addresses
INSPIRATION TRUST
28 Bethel Street
NORWICH
NR21NR
Contact
Darren Harris
darrenharris@inspirationtrust.org
Telephone
+44 7741625397
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Companies House
08179349
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pupil Devices - Bedrock Learning
Reference number
SS-002
two.1.2) Main CPV code
- 30231100 - Computer terminals
two.1.3) Type of contract
Supplies
two.1.4) Short description
Purchase of devices to provide pupils across the Trust with access to online resources enabling learning.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £385,451
two.2) Description
two.2.2) Additional CPV code(s)
- 30231100 - Computer terminals
- 30237200 - Computer accessories
- 32551300 - Telephone headsets
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
- UKH15 - Norwich and East Norfolk
- UKH16 - North and West Norfolk
- UKH17 - Breckland and South Norfolk
Main site or place of performance
Inspiration Trust schools located throughout Norfolk and Suffolk.
two.2.4) Description of the procurement
The Inspiration Trust require 1056 Windows 11 laptops/notebooks with minimum i3 processor, 8Gb RAM, 256Gb Storage. The devices should have USB, WiFi6, Headphone Ports.
In addition we would like 6500 sets of in-ear headphones.
33 x 32 bay charging trolleys are also required for storage and charging of devices when not in use.
These will either be purchased outright or over a 3 year lease that will form pat of the Trusts student device refresh cycle.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
3 Year Lease of devices and associated charging trolleys.
Devices paid for on an annual rental agreement.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
Explanation:
The award of this contract is happening because we need a large number of devices to be delivered to our Trust to support a new learning initiative provided by our Trustee's aimed at increasing pupil reading levels.
XMA have worked with our Trust across all our schools and have built a good relationship with staff understanding our ICT requirements. They are a trusted provider of technology and support to our Trust. XMA have always provided goods at best value and been transparent where they have not been able to achieve this.
XMA have always been able to provide devices and services in the quantity required on time. When benchmarked against other suppliers others were more expensive and couldn't deliver the equipment in the required time.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
090724INSPIRATION-1
Lot No
Lot 6
Title
Digital Workplace: Hardware (Link 3)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 July 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
XMA Limited
Nottingham
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
Companies House
02051703
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £385,451
Total value of the contract/lot: £385,451
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Inspiration Tust
Norwich
Country
United Kingdom