Scope
Reference
SCC-SMS-0595
Description
1.1 Southampton City Council ("the Council") invites Tenders from suitably qualified suppliers ("Potential Suppliers") for the provision of Mechanical Services (MTC).
1.2 This Procurement is being conducted in accordance with the Procurement Act 2023 using the Open Procedure. This document describes how the Procurement will be conducted, including details of the associated Procurement timetable, participation and award criteria and how to respond to this opportunity. Failure to comply with or follow any procedural requirement may result in the exclusion of the Potential Supplier from the Procurement at the Council's sole discretion.
1.3 The requirement is to establish a specialist measured term contractor that can support Southampton City Council in delivering a wide range of general mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises owned, managed, leased or supported by SCC; all to agreed standards and in a timely, consistent, cost effective and safe manner.
Such services shall generally comprise:-
planned maintenance & term servicing;
breakdown and repair services (inc emergency call-outs);
replacements;
to a range of commercial plant and equipment, including:
commercial boilers (primarily gas, but also oil and biomass);
heating systems & hot and cold water plant and services;
ventilation and air conditioning equipment;
and associated equipment and control systems
including all electrical and builders work associated with these mechanical services.
1.4 The term of the contract shall be 1st July 2025 until 30th June 2030 followed by a 3-year extension option and a further 2-year extension option (to a maximum of 10 years); at the sole discretion of the Council.
Total value (estimated)
- £13,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 14 July 2025 to 14 July 2030
- Possible extension to 14 July 2035
- 10 years, 1 day
Description of possible extension:
1.4 The term of the contract shall be 14th July 2025 until 14th July 2030 followed by a 3-year extension option and a further 2-year extension option (to a maximum of 10 years); at the sole discretion of the Council.
Main procurement category
Services
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 51100000 - Installation services of electrical and mechanical equipment
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
Contract locations
- UKJ32 - Southampton
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 May 2025, 2:00pm
Tender submission deadline
19 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Southampton City Council
- Public Procurement Organisation Number: PCGN-2413-RBTX
Civic Centre, Civic Centre Road
Southampton
SO14 7LY
United Kingdom
Region: UKJ32 - Southampton
Organisation type: Public authority - sub-central government