Scope
Reference
HSE T4759
Description
HSE requires an online platform for Legal Research,to support policy making and enforcement action across the organisation.
The online platform must present a clear, user-friendly customer interface which gives HSE staff access to comprehensive case reports and transcripts; consolidated legislation dating back over the centuries and legal journals including abstracts of every journal article in every English language legal journal in Europe.
The online platform must give HSE staff access to :
(i) current and historical case law.
(ii) law reports and practical law service.
(iii) a constantly updated and comprehensive collection of UK and EU case law, legislation, expert legal analysis, national, regional and international legal news, journals and current awareness.
(iv) to compare previous legislative provisions, information on EU directives/strategies - i.e. the EU hydrogen strategy proposals.
(v) a Legislative search tool to access the most up to date versions of complex and rapidly changing legal provisions (since EU exit) under the Product Safety and Health & Safety at Work legislative frameworks, including Retained EU Legislation.
(vi) the most up to date version of UK law.
(vii) A tool to enable staff to establish what requirements were in place on a specific date (such as the date an offence was committed)
(viii) key legal texts which the courts and legal profession use.
(ix) An Alert notification tool for changes in Legislation.
The platform should be available to staff 24 hours a day 365 days a year. Services should allow HSE users to subscribe by registration with their work email and password.
Total value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 July 2025 to 24 July 2028
- 3 years
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
28 May 2025, 11:59pm
Tender submission deadline
20 June 2025, 1:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
All tender documents are available via the HSE In-Tend supplier e-procurement portal. All responses and requests for clarification must be submitted via the portal. Registration is free of charge and can be completed via the following link:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality = 60% Social Value = 10% |
Quality | 70% |
| Price | Price | 30% |
Other information
Payment terms
All invoices raised must include the relevant Purchase Order number which will be issued by HSE Procurement Unit. Failure to include the Purchase Order Number may delay payment. Invoices should be submitted electronically in PDF format to a designated e-mail address which will be identified in the contract.
Invoices should also include details of work satisfactorily carried out and any VAT properly chargeable.
HSE shall make payment of agreed costs, in arrears, within 30 days of the acceptance of the invoice.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Health and Safety Executive
- Public Procurement Organisation Number: PBXM-4389-TXVZ
Redgrave Court, Merton Road, Bootle, Merseyside
Liverpool
L20 7HS
United Kingdom
Email: tenders@hse.gov.uk
Region: UKD73 - Sefton
Organisation type: Public authority - central government