Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
UK Strategic Command - Commercial Branch, C Block, HQ BFC, Episkopi Station
Episkopi
BF1 2AS
ukstratcom-comrcl-bfc@modgovuk.onmicrosoft.com
Country
Cyprus
Region code
CY - Cyprus
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
£410,000.00
two.1.2) Main CPV code
- 32232000 - Video-conferencing equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
£410,000.00
two.1.5) Estimated total value
Value excluding VAT: £410,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32232000 - Video-conferencing equipment
- 32330000 - Apparatus for sound, video-recording and reproduction
- 32333000 - Video recording or reproducing apparatus
- 32351000 - Accessories for sound and video equipment
- 48515000 - Video conferencing software package
- 50343000 - Repair and maintenance services of video equipment
- 51314000 - Installation services of video equipment
- 72212515 - Video conferencing software development services
two.2.3) Place of performance
NUTS codes
- CY - Cyprus
Main site or place of performance
Episkopi, Cyprus and Dhekelia, Cyprus
two.2.4) Description of the procurement
This notice is to invite potential suppliers to tender for a contract to supply, install and support the ongoing maintenance of a new recording and video teleconferencing system for the judicial courts in the UK Sovereign Base Areas (SBAs) of Episkopi and Dhekelia on the island of Cyprus.
The Contract value is £410,000 across a five-year term. The Contract terms do not accommodate any extension options and the Contract will expire after 5 years. The Contract will feature a 6-month implementation period. The Contractor is expected to supply and install new hardware and software in the SBA Court estate; to remove and responsibly dispose of the existing hardware; provide a live-link facility that permits remote access to the court sessions from anywhere in the world; and to provide cloud storage for up to 6000 hours per annum of audio visual recordings of court sessions. The Contractor will further be required to support the new system for the duration of the Contract, providing ongoing support and maintenance both remotely and on-island (as required).
The cyber risk profile for this requirement, identified by the Cyber Risk Assessment is MODERATE (Reference RAR-240425A05). Tenderers for this contract will be required to complete a Supplier Assurance Questionnaire (SAQ) which can be completed online or using the PDF document included in the Tender Documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £410,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This is a new contract that has changed significantly from the incumbent contract. It is likely that this contract will be re-tendered again when it expires in 5 years time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-018259
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 August 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Ministry Of Defence
UK Strategic Command - Commercial Branch, C Block, HQ BFC, Episkopi Station
Episkopi
BF1 2AS
UKStratCom-Comrcl-BFC@modgovuk.onmicrosoft.com
Country
Cyprus