Section one: Contracting authority
one.1) Name and addresses
The Landmark Trust
Shottesbrooke,, Maidenhead
Berkshire
SL6 3SW
historicestates@landmarktrust.org.uk
Telephone
+44 1628494994
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.landmarktrust.org.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30706
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Other activity
Heritage conservation
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mavisbank: Conservation Design Team Services
two.1.2) Main CPV code
- 71200000 - Architectural and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works.
The Design Team should include a RIBA (SCA) or AABC or equivalent accredited conservation architect in a leading role.
The lead Architect will need to have specialist knowledge and experience of preserving, conserving and restoring complex historic buildings of high status (Grade I/Grade II*/equivalent), but within a broader portfolio of work. An understanding of the complexities of running NHMF and NLHF funded projects would be beneficial.
two.1.5) Estimated total value
Value excluding VAT: £380,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works.
The Contract that will be entered into between the Client and the selected bidder will be an RIBA standard form of contract. This will be in two phases which each contain several stages:
Phase 1: Rescue
- Stage A: Completion of RIBA Stage 2 and 3 for Phase 1 works to the house and pavilions including the submission of a planning and other statutory consent applications and preparing a repairs notice to support the land acquisition strategy
- Stage B: If the land acquisition strategy is successful and planning permission is granted the work will progress to the completion of RIBA Stages 4-7 and the successful delivery of the Phase 1 works
If either the land acquisition strategy is unsuccessful or there is an unsatisfactory performance review after either Phase 1 Stage A or B, the appointment may be terminated.
Phase 2: Restore
Subject to satisfactory performance of Phase 1, the Client shall have the option to extend the Contract to include Phase 2, Restore. This phase of the Contract would also include several stages:
- Stage A: Input to the preparation of an expression of interest to the NLHF and production of a design report to RIBA Stage 1 to input to a Development Phase application to the NLHF
- Stage B: If the Development Phase application is successful, and subject to a satisfactory performance review, the work may continue to RIBA Stages 2-3 and the provision of design services up to the end of RIBA Stage 3. Work here would focus on developing designs, production of a design report sufficient to include in a Delivery Phase application to the NLHF and the submission of necessary applications for statutory consents
- Stage C: If the Delivery Phase application is successful, and subject to a satisfactory performance review, the work would continue to RIBA Stages 4-7 and providing services necessary to secure the successful completion of the Phase 2 works.
two.2.5) Award criteria
Quality criterion - Name: Experience / Weighting: 20
Quality criterion - Name: Team / Weighting: 20
Quality criterion - Name: Key Issues / Weighting: 15
Quality criterion - Name: Method and programme / Weighting: 15
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £380,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
1 January 2031
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended if the project programme does not progress as planned.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
The SPD contains a range of mandatory and discretionary exclusion criteria. It also contains several technical and professional ability questions each of which will be scored 0-5 based a scale provided to bidders. Where they meet all of the other necessary criteria, the five (5) highest scoring bidders will be short-listed and invited to tender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the Cover Letter
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 August 2024
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=772405.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:772405)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=772405
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom