Section one: Contracting authority
one.1) Name and addresses
Wiltshire Council
County Hall, Bythesea Road
Trowbridge
BA14 8JN
Contact
Mr Andrew Mead
Telephone
+44 7769162166
Country
United Kingdom
NUTS code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=05ddb551-98f3-ec11-8115-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=05ddb551-98f3-ec11-8115-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PT1331 2022 Passenger Transport - Dynamic Purchasing System
Reference number
DN614154
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
Wiltshire Council intends to set up a Dynamic Purchasing System (DPS) for Passenger Transport Services.
There will be 2 lots. Lot I, for vehicles with over 16 seats, covering home to school and public transport. Lot 2 will be for vehicles with 16 seats and under covering SEN, social care, and home to school transport. There will also be the option for Wiltshire Council to conduct reverse e-auctions and seek Drivers and Passenger assistants under this DPS, as outlined in the tender documentation.
The DPS will run for an initial term of 5 years with an option to extend for any period up to a further 2 years, as defined and at the sole discretion of the Council. The DPS will open for applications from 15/08/2022. Call-offs for tenders under the DPS will commence from 01/12/2022.
If a supplier's application is successful they will then be able to receive Call-offs / mini-competition documents and be able to bid for passenger transport services as outlined, as and when it becomes available under this DPS from 01/12/2022.
The Council reserves the right to also tender passenger transport services outside of this DPS.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Lot 1 Large Vehicles > 16 Seats Public Transport and Education
A.3.14 Call-Offs across Lot 1 will be arranged into 4 types, as follows
A.3.14.1 Type 1 - Large Value Call-Offs; These will be mini competitions as part of the PTU application programme where routes will be called-off by area over a five-year cycle. The Applications will be put out to market for an expected period of 30 days. The Council reserves the right to change the length of this time for any reason. See Document 4. PTU DPS Lot 1 Mini Competition – Tender ITT DRAFT
A.3.14.2 Type 2 - Lower Value Call-Offs; These will be mini competitions for contracts that have been handed back, new requirements or for commercial public transport services which have been de-registered. They will have contract lengths that allow them to be aligned with the five-year Application cycle. These will be put out to market for a period of between 12 to 20 days based on complexity and time constraints. The Council reserves the right to change the length of this time for any reason See Document 4. PTU DPS Lot 1 Mini Competition – Tender ITT DRAFT
A.3.14.3 Type 3 – E-Auctions; There will also be the option for the Council to conduct reverse E-Auctions across Lot 1 at will, however the expectation is that this will be conducted across Lot 2 during the lifetime of this DPS. See Document 2. PTU DPS Lot 1 and 2 Mini Competition – E-Auctions DRAFT
A.3.14.4 Type 4 – Emergency Call-Offs; These will be mini competitions that will cover for termination of contracts or suppliers unable to cover contracts whether temporarily or permanently. These will be put out to market for a period of less than 10 days based on complexity of the requirement and time constraints. Suppliers in signing-up to this DPS must agree to this shortened timeframe in these instances.
A.3.15 All mini competitions in Lot 1 will be awarded on 100% price basis and subject to the Lot 1 Terms and Conditions and General Specification as stated in this ITT and as stated in the Mini Competition Documents.
A.3.1..1.1 There is also the option for the Council to conduct Mini competitions for Drivers and Personal Assistants across both Lots 1 and 2. This will be awarded on 100% price basis. See Document 3. PTU DPS Lot 1 and 2 Mini Competition – Drivers and Pas DRAFT
PLEASE REFER TO TENDER DOCUMENTATION FOR A FULL NATURE AND QUANTITY OF SERVICES, INCLUDING NEEDS AND REQUIREMENTS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
63
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Lot 2 Small and Specialist Vehicles < 16 seats
A.3.20 Call-Offs across Lot 2 will be arranged into 4 types, as follows
A.3.21.1 Type 1 - Large Value Call-Offs; These will be mini competitions as part of the PTU application programme where routes will be called-off by area over a five-year cycle. The Applications will be put out to market for an expected period of 30 days. The Council reserves the right to change the length of this time for any reason. See Document 5. PTU DPS Lot 2 Mini Competition – Tender ITT ITT DRAFT
A.3.21.2 Type 2 - Lower Value Call-Offs; These will be mini competitions for contracts that have been handed back, new requirements or for commercial public transport services which have been de-registered. They will have contract lengths that allow them to be aligned with the five-year Application cycle. These will be put out to market for a period of between 12 to 20 days based on complexity and time constraints. The Council reserves the right to change the length of this time for any reason See Document 5. PTU DPS Lot 2 Mini Competition – Tender ITT DRAFT
A.3.21.3 Type 3 - E-Auctions; There will also be the option for the Council to conduct reverse E-Auctions across Lot 2 at will. These will be for contracts where there is the expectation from the Council for likely significant response from the market to encourage further competition. It may also be conducted as a form of a ‘trail-run’ initially, to help the supply market adjust to this new mechanism of bidding for new transport services in Wiltshire. These applications may be put out for a period of between 5-45 days based on complexity and time constraints. Please see Document 2. PTU DPS Lot 1 and 2 Mini Competition – E-Auctions DRAFT
A.3.21.4 Type 4 – Emergency Call-Offs; These will be mini competitions that will cover for termination of contracts or suppliers unable to cover contracts whether temporarily or permanently. These will be put out to market for a period of less than 10 days based on complexity of the requirement and time constraints. In some instances, these will be put out to market for 3 hours, depending on urgency. Suppliers who sign-up to this DPS will mutually agree to this shortened timeframe in these instances
A.3.1..1.1 There is also the option for the Council to conduct Mini competitions for Drivers and Personal Assistants across both Lots 1 and 2. This will be awarded on 100% price basis. See Document 3. PTU DPS Lot 1 and 2 Mini Competition – Drivers and Pas DRAFT
PLEASE REFER TO TENDER DOCUMENTATION FOR A FULL NATURE AND QUANTITY OF SERVICES, INCLUDING NEEDS AND REQUIREMENTS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
63
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 November 2027
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Wiltshire Council
Trowbridge
BA14 8JN
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The High Court of England and Wales
London
Country
United Kingdom