Scope
Reference
CPA/SPU/2609P - UK3
Description
UK3 Planned Procurement Notice. Cheshire Constabulary would like to partner with a preferred supplier to support the conversion design and build of Force Vehicle (s). Cheshire Constabulary operates (around) 730 vehicles which are located across the county of Cheshire. The Constabulary's vehicle fleet currently comprises of 277 marked police vehicles, 84 cell vans or other converted vans, 16 Police motorbikes and 25 dog carry vehicles. We also have 308 non-converted vehicles, 8 trailers, 2 heavy goods vehicles and 20 police support unit vehicles however for the purpose of this contract these are not in the scope. The vehicle manufacturers with largest representation on the Constabulary's fleet include (but not limited to) Ford, Toyota, Peugeot, BMW, Volvo, Hyundai, Skoda, Vauxhall, Mercedes and VWG. The initial requirement is for the conversion of 55 Toyota Corolla vehicles into marked response vehicles, 8 Cupra Leon vehicles into roads and crime vehicles and 9 vehicles for conversion to ARV's with the expectation that two prototypes, including design and build of gun box solution, will be converted before converting the rest. The awarded contractor will be required to accept these vehicles soon after award and for the conversions to proceed with a view to the conversions being completed in 20 weeks from the contract award date. The scope of the awarded contract will include provision for future conversions of vehicles (cars, bikes and small vans) across a wide range of manufacturers/models and conversion types including design and build prototypes of equipment such as gun boxes and storage solutions. The convertor providing a conversion service will need to work with the Constabulary's Fleet Services Unit to design, plan and build vehicle modifications to deliver vehicles ready for operational use in an efficient and cost-effective manner. This will involve but not limited to the provision of individual quotations in line with outlined conversion specifications and compliance with agreed timescales. The PCC requires the services of a conversion convertor who can provide Vehicle conversion services across a wide range of vehicle types. The service is to include collection storage and delivery of the vehicles. Requirements will vary across the anticipated term of the contract and no conversion volumes can be guaranteed. The anticipated value is based on the likely year 1 volume/value of conversions, multiplied up for the remainder of the term, so is not guaranteed. Please note that dates provided in this notice are estimated. UK3 Planned Procurement Notice.
Total value (estimated)
- £3,656,000 excluding VAT
- £4,380,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 8 September 2025 to 1 October 2028
- Possible extension to 1 October 2030
- 5 years, 24 days
Description of possible extension:
Option to extend for up to 24 months in increments of not less than 6 months.
Main procurement category
Services
CPV classifications
- 50117100 - Motor vehicle conversion services
Contract locations
- UKD6 - Cheshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
18 June 2025
Enquiry deadline
9 July 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
22 July 2025, 12:00pm
Submission address and any special instructions
Expressions of Interest (and access to the tender documents) is via the Bluelight e-Procurement Portal at https://sell2.in-tend.co.uk/blpd/publictenders Registration is FREE. The Sell2Bluelight portal is separate to any other Sell2/In-tend systems you may already access. Register for Free at: https://sell2.in-tend.co.uk/blpd/register. User guide available at: https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 August 2025
Other information
Payment terms
Invoices must quote a valid Purchase Order Number and be submitted electronically by email
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Selection Stage and then Invitation to Tender Stage
Documents
Documents to be provided after the tender notice
Documents will be provided with the UK4 Tender Notice and the Invitation to Tender Stage documents will be provided to those identified in the Selection Stage to be invited to tender.
Contracting authority
Police and Crime Commissioner for Cheshire
- Public Procurement Organisation Number: PMWP-7421-WXRW
HQ, Clemonds Hey, Oakmere Road
Winsford, Cheshire
CW7 2UA
United Kingdom
Contact name: Helen Elliott
Telephone: 01606362063
Email: helen.elliott@cheshire.police.uk
Website: http://www.cheshire.police.uk
Region: UKD63 - Cheshire West and Chester
Organisation type: Public authority - sub-central government