Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Sessions House
Maidstone
ME14 1XQ
Contact
Miss Laura Garay
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SC230254 - Public Rights of Way (PRoW) Vegetation Clearance
Reference number
DN733171
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Kent County Council (KCC) require a contract for a number of providers to undertake routine vegetation clearance on identified Public Rights of Way (PRoW); a statutory requirement. The contract will be split into 10 lots, combining an element of programmed work together with ad-hoc requirements including off road cycle paths.
Public Rights of Way consist of four different levels of access:
• Public Footpath (FP) for pedestrian use;
• Public Bridleway (BR) for equestrian, pedestrian and pedal cyclists use;
• Restricted Byway (RB) a carriageway for use by non-motorised vehicles, equestrians and pedestrians; and
• Byways Open to All Traffic (BW) a carriageway for use by all forms of traffic.
Kent County Council (on behalf of the Public Rights of Way and Access Service (PRoW)) is looking to put in place new Contracts to fulfill the statutory requirements of the PRoW team for the provision of vegetation clearance services on the Kent Public Rights of Way Network.
The previous contract commenced in April 2018 for an initial period of 5-years with two optional 12-months extensions. Both extensions have been taken with the current extension due to expire in April 2025.
It is anticipated that the planned Contracts will begin in April/June 2025.
The existing multiple contracts were procured to undertake routine vegetation clearance on identified Public Rights of Way; with the contract being split into 10 lots, combining an element of programmed work together with ad-hoc requirements including off road cycle paths, with a 30-day turnaround time. The breakdown of lots are as follows:
Lot 1 - Ashford and Folkestone & Hythe
Lot 2 - Canterbury and Thanet
Lot 3 – Dover
Lot 4 – Swale
Lot 5 - Dartford & Gravesham
Lot 6 - Maidstone
Lot 7 – Sevenoaks
Lot 8 – Tonbridge & Malling
Lot 9 – Tunbridge Wells
Lot 10 – North Downs Way
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
two.2) Description
two.2.1) Title
Lot 1 - Ashford and Folkestone & Hythe
Lot No
1
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 1 - Ashford (64.2km) and Folkestone & Hythe (48.51km) – 112.71km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Canterbury and Thanet
Lot No
2
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 2 - Canterbury (97.04km) and Thanet (29.21km) - 126.25km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Dover
Lot No
3
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 3 – Dover – 114.29km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – Swale
Lot No
4
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 4 – Swale – 89.32km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Dartford & Gravesham
Lot No
5
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 5 - Dartford & Gravesham – 42.69km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Maidstone
Lot No
6
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 6 - Maidstone – 34.69km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 – Sevenoaks
Lot No
7
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 7 – Sevenoaks – 73.88km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 – Tonbridge & Malling
Lot No
8
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 8 – Tonbridge & Malling – 111.2km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9 – Tunbridge Wells
Lot No
9
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 9 – Tunbridge Wells – 17.23km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10 – North Downs Way
Lot No
10
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The indicative meterage for one cut per each lot is as follows:
Lot 10 – North Downs Way (West Kent – 26.5km, East Kent 29.8km) – 56.43km
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Initial 5-year contract term (60 months)
Optional 2-year extension (12 months + 12 months)
Total Contract Term, including all extensions (84 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-016185
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Maidstone
Country
United Kingdom