Scope
Reference
GPL0118
Description
Orbit is seeking to appoint several Recruitment Agencies to be included on this Framework for the provision of temporary recruitment services.
This procurement involves the establishment of a 4-year Framework agreement with several recruitment agencies to provide temporary recruitment across the Midlands, East and Southeast. The requirement is split into 3 Lots as follows:
Lot 1 - (1a & b) Orbit Group
Lot 2 - Technology & Information
Lot 3 - (3a, 3b & 3c) Orbit Homes
We are using the Competitive Flexible procedure and this procurement exercise will run over 2 stages. Stage 1 will be the Procurement Specific Questionnaire Evaluation process to shortlist potential providers who have the capability to deliver and meet the requirements. Shortlisted providers will then be Invited To Tender (2nd Stage). The second stage will consist of quality questions specific to the requirement and an evaluation process which may include the requirement of a demonstration/Interview session.
Commercial tool
Establishes a framework
Total value (estimated)
- £2,790,000 excluding VAT
- £3,348,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 January 2026 to 11 January 2028
- Possible extension to 11 January 2030
- 4 years
Description of possible extension:
The contract can be extended for up to 24 months (either 2 x 12 months or 1 x 24 months)
Options
The right to additional purchases while the contract is valid.
Orbit may add more categories of temporary work requirements for each Lot during the course of the contract if required and agreeable with all agencies under the relevant lot.
Main procurement category
Services
CPV classifications
- 79600000 - Recruitment services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Lot constraints
Description of how multiple lots may be awarded:
Suppliers may apply for just one, two or all three Lots. Suppliers may be awarded a place on one or more Lots.
It is intended that Orbit will shortlist a minimum of and a maximum of participants per lot as below:
Lot 1a & 1b - min 6, max 10
Lot 2 - min 4, max 6
Lot 3a, 3b & 3c - min 3, max 5
In the event due to multiple Participants scoring equally, Orbit will exceed the maximum number of participants for a Lot (i.e. multiple Participants have the same final score and inviting them all will exceed the maximum number of Participants), Orbit reserves the right to shortlist all of the Participants to whom this applies.
In the event that a Participant scores within 0.99 points of the lowest scoring Participant invited to submit a tender for a Lot, when the maximum number of participants has been met, Orbit reserves the right to shortlist the additional Participant(s). In the event that Orbit exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.
It is mandatory that agencies are able to supply candidates for all categories and all regions within the Lots they are tendering for. with the exception of Lot 1b, where it is desirable that agencies are able to supply candidates for a minimum of 80% of the categories listed. This is a mandatory requirement (pass/fail) and any tenderers unable to meet this requirement will be find their submissions deemed non-compliant.
Lot 1. Group (1a & 1b)
Description
Lot 1a - Orbit Group (minimum of 6, maximum of 10 agencies on the Framework)
We require multi-specialism agencies that can supply temporary workers for the categories of:
The list of job categories detailed below are typically operated from Orbit locations in the Midlands. Locations being Coventry and Stratford-Upon-Avon.
• Administrative
• Accountancy & Finance
• Customer Services and Complaints
• Procurement & Supply Chain
• HR & Learning
• Marketing & Communications
• Governance, Legal and Policy
• Internal Audit
Lot 1b - Orbit Group (minimum of 6, maximum of 10 agencies on the Framework)
We require agencies that can supply temporary workers to the job categories and locations listed below.
The list of job categories detailed below are typically operated from scheme or field based locations and therefore, temporary requirements could exist across the Midlands, East or South East of England.
• Estates and Facilities Management
• Later Living & Supported Housing
• Property Management
• Housing & Tenancy Management
• Health & Safety, Building Safety and Fire Safety
• Environmental & Sustainability
• Thriving Communities (Financial, wellbeing and employment advice)
• Empty Homes and Lettings
• Property Repairs and Property Improvements
• Surveying and Asset Management
Whilst the job categories detailed above have been provided as a indicative list of potential requirements for Lot 1, Orbit may engage the Lot 1 panel with any group temporary agency requirements outside of these categories, it has during the contract term.
This lot will also allow for the provision of PAYE, Ltd Company and Umbrella paid workers.
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Technology and Information
Description
Technology and Information (minimum of 4, maximum of 6 agencies on the Framework)
Orbits IT strategy has emphasis on the use of Microsoft D365 products across many of our services. We require agencies that can supply temporary workers for the categories of:
The list of categories detailed below are typically operated from Orbit locations in the Midlands. Location being Coventry.
• Business Intelligence & Data Science
• Information Technology
• Business Solutions & Architecture
• IT Security
• IT Services
• Business Change and Programme Management
Whilst the categories detailed above have been provided as a indicative list of potential requirements for Lot 2, Orbit may engage the Lot 2 panel with any IT temporary agency requirements outside of these categories, it has during the contract term.
This lot will also allow for the provision of PAYE, Ltd Company and Umbrella paid workers.
Lot value (estimated)
- £540,000 excluding VAT
- £648,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Orbit Homes (3a, 3b & 3c)
Description
Lot 3 - Orbit Homes
Lot 3a - Midlands (minimum of 3, maximum of 5 agencies per Lot)
Lot 3b - East (minimum, of 3, maximum of 5 agencies per Lot)
Lot 3c - South East (minimum of 3, maximum of 5 agencies per Lot)
We require agencies that can supply temporary workers for the categories of:
The list of categories detailed below are typically operated from active construction sites and therefore, requirements could exist across the Midlands, East or South East of England.
• General site labour
• Telehandlers and Forklift Drivers
• Finishing Foreperson
• Site Management
• Quantity Surveying
• New Home Sales (Please note that this category is not included in the conditions of participation/scoring as we have not had any temporary requirements previously)
Whilst the job categories detailed above have been provided as a indicative list of potential requirements for Lot 3, Orbit Homes may engage the Lot 3 panel with any temporary agency requirements outside of these categories, it has during the contract term.
This lot will also allow for the provision of PAYE, Ltd Company and Umbrella paid workers.
The lot does not currently allow for Construction Industry Scheme workers.
Lot value (estimated)
- £1,800,000 excluding VAT
- £2,160,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
41
Maximum percentage fee charged to suppliers
0%
Framework operation description
It is mandatory that agencies are able to supply candidates for all categories and all regions within the Lots they are tendering for. with the exception of Lot 1b, where it is desirable that agencies are able to supply candidates for a minimum of 80% of the categories listed. This is a mandatory requirement (pass/fail) and any tenderers unable to meet this requirement will be find their submissions deemed non-compliant.
It is desirable for agencies to have offices within each region/location tendered for. Orbit sees this as desirable to allow for enhanced local engagement with potential candidates and with Orbit's Stakeholders. Please see below the geographical requirements for each Lot.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Technical ability conditions of participation
Lot 1. Group (1a & 1b)
Lot 2. Technology and Information
Lot 3. Orbit Homes (3a, 3b & 3c)
Participants must
1. Have a minimum of at least 5 years of experience in providing temporary recruitment services to the public sector.
2. Hold a relevant industry certification such as Recruitment & Employment Confederation (REC), British Institute of Recruiters (BIOR), Institute of Recruitment (IRP). Employment Agency Standards Inspectorate are the most widely recognised recruitment standards. We would be willing to accept other widely recognised quality standards such as ISO.
3. Be able to supply suitable candidates for all requirements within Lots with the exception of Lot 1b.
Submission
Submission type
Requests to participate
Deadline for requests to participate
10 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Possible Refinement of award criteria
Invitation To Tender to shortlisted suppliers
Clarification/Interview if required
Contracting authority
ORBIT GROUP LIMITED
- Companies House: IP28503R
- Public Procurement Organisation Number: PDDL-8571-LDGT
Garden Court, Harry Weston Road, Binley Business Park, Binley
Coventry
CV3 2SU
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government