Scope
Reference
PM/25
Description
Hull City Council (The Authority) invites tenders from interested organisations for the Provision of a Marketing Design Framework. This tender follows an open procedure and consists of a single-stage, closed framework process.. The contract is anticipated to commence 23rd July 2025 ending by 22nd July 2029. The Authority has estimated the value of the Services to be £300,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any services to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 79413000 - Marketing management consultancy services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
- 79415200 - Design consultancy services
Contract locations
- UKE - Yorkshire and the Humber
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1 - A comprehensive Marketing and Design Service for the Leisure Services
Description
Hull City Council (The Authority) invites tenders from interested organisations for the Provision of a Marketing Design Framework. The service includes management of all advertisements, design of seasonal brochures, and other marketing services required. It shall allow continuity across the service enabling HCAL to work collaboratively on a daily basis, building a relationship with one dedicated service provider that understands the specialist needs of the service.
Lot value (estimated)
- £390,000 excluding VAT
- £468,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 23 July 2025 to 23 July 2028
- Possible extension to 23 July 2029
- 4 years, 1 day
Description of possible extension:
1 year extension subject to satisfactory performance
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2 - Higher Value Marketing and Design support above £1,500
Description
Hull City Council (The Authority) invites tenders from interested organisations for the Provision of a Marketing Design Framework. This lot will cover all types of design including but not limited to outdoor forms of advertising, posters, billboards, brochures, leaflets, banners, newsletters, illustrations, exhibition materials, templates, branding and digital animation design.
Lot value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 23 July 2025 to 23 July 2028
- Possible extension to 23 July 2029
- 4 years, 1 day
Description of possible extension:
1 year extension subject to satisfactory performance
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3 - Capacity Support For the internal team value below £1,500
Description
Hull City Council (The Authority) invites tenders from interested organisations for the Provision of a Marketing Design Framework. This lot will cover below £1,500 design works including but not limited to outdoor forms of advertising, posters, billboards, brochures, leaflets, banners, newsletters, illustrations, exhibition materials, templates, branding and digital animation design as well as ad-hoc design projects as and when required.
Lot value (estimated)
- £210,000 excluding VAT
- £252,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 23 July 2025 to 23 July 2028
- Possible extension to 23 July 2029
- 4 years, 1 day
Description of possible extension:
1 Year extension subject to satisfactory performance
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
6
Maximum percentage fee charged to suppliers
1%
Further information about fees
Fees will be charged at a fixed percentage of the actual value of invoices paid to Suppliers. On that basis Suppliers will not be charged fees if they have not been awarded any contracts. The fixed percentage will be 1% of the actual value of invoices paid (across all Lots) to each Supplier, charged retrospectively on an annual basis.
Framework operation description
ITT Part 1 - Marketing Design Framework made available via YORtender https://yortender.eu-supply.com/
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Local authorities within the geographical boundaries of East Yorkshire & Humber
Contracting authority location restrictions
- UKE - Yorkshire and the Humber
Participation
Legal and financial capacity conditions of participation
Lot LOT-0001. Lot 1 - A comprehensive Marketing and Design Service for the Leisure Services
Lot LOT-0002. Lot 2 - Higher Value Marketing and Design support above £1,500
Lot LOT-0003. Lot 3 - Capacity Support For the internal team value below £1,500
ITT Response - Procurement Specific Questionnaire made available via YORtender https://yortender.eu-supply.com/
Technical ability conditions of participation
Lot LOT-0001. Lot 1 - A comprehensive Marketing and Design Service for the Leisure Services
Lot LOT-0002. Lot 2 - Higher Value Marketing and Design support above £1,500
Lot LOT-0003. Lot 3 - Capacity Support For the internal team value below £1,500
ITT Response - Procurement Specific Questionnaire made available via YORtender https://yortender.eu-supply.com/
Particular suitability
Lot LOT-0001. Lot 1 - A comprehensive Marketing and Design Service for the Leisure Services
Lot LOT-0002. Lot 2 - Higher Value Marketing and Design support above £1,500
Lot LOT-0003. Lot 3 - Capacity Support For the internal team value below £1,500
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 June 2025, 12:00pm
Tender submission deadline
16 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 23 July 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical/Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Payment terms
The Customer shall pay the Supplier any sums due under such an invoice no later than a period of 30 days from the date on which the Customer has determined that the invoice is valid and undisputed. Where the Customer fails to comply with clause 11.3, the invoice shall be regarded as valid and undisputed 30 days after the date on which it is received by the Customer. The Supplier shall add VAT to the Contract Price at the prevailing rate as applicable.
Description of risks to contract performance
There are no Contract Risks identified at this stage. Contract Risks, where appropriate, will apply to individual call-off contracts.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The Authority opted out of conducting a Preliminary Market Engagement due to its already comprehensive understanding of the market.
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact name: Paul Muzadi
Telephone: +14 82613652
Email: paul.muzadi@hullcc.gov.uk
Website: https://www.hull.gov.uk/
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government