Section one: Contracting authority
one.1) Name and addresses
York St John University
Lord Mayors Walk
York
YO31 7EX
Contact
Vicky Betts
Telephone
+44 1904876216
Country
United Kingdom
Region code
UKE21 - York
National registration number
04498683
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-York:-Event-services./8D2J2T3397
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YSJU Graduation Services ITT
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The University is seeking to appoint a suitably qualified provider for Graduation Services. The University requires the provision of academic dress hire, photography and media services for Graduation ceremonies commencing November 2023.
two.1.5) Estimated total value
Value excluding VAT: £800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE21 - York
Main site or place of performance
York
two.2.4) Description of the procurement
The University is seeking to appoint a suitably qualified provider for Graduation Services. The University requires the provision of academic dress hire, photography and media services for Graduation ceremonies commencing November 2023.
two.2.5) Award criteria
Quality criterion - Name: Account management and key people aligned to the account / Weighting: 10
Quality criterion - Name: Proposal and evidence of capability including creative / Weighting: 40
Quality criterion - Name: Management information and reporting / Weighting: 10
Quality criterion - Name: Social and environmental impact of business / Weighting: 10
Cost criterion - Name: Pricing and overall value for money / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/8D2J2T3397
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see procurement documentation for further information.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see procurement documentation for further information.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2022
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 November 2022
Local time
4:00pm
Place
York, UK
Information about authorised persons and opening procedure
Electronic documents will be opened by Supply Chain Officer, York St John University.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Event-services./8D2J2T3397
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/8D2J2T3397
GO Reference: GO-2022815-PRO-20792502
six.4) Procedures for review
six.4.1) Review body
York St John University
Lord Mayors Walk
York
YO31 7EX
Country
United Kingdom