Section one: Contracting authority
one.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
digital@valeofglamorgan.gov.uk
Telephone
+44 1446700111
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
http://www.valeofglamorgan.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Multi-functional Device Printers & Hybrid Mail Services
two.1.2) Main CPV code
- 30123000 - Office and business machines
two.1.3) Type of contract
Supplies
two.1.4) Short description
This contract is for the maintenance, servicing and supply/leasing of multi-functional device printers and provision of hybrid mail services to the Council
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 48824000 - Printer servers
- 30133000 - Mailing equipment
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48219700 - Communications server software package
- 48223000 - Electronic mail software package
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
The Vale of Glamorgan Council is seeking expressions of interest from qualified suppliers for the provision of Multifunction Devices (MFDs) and a Hybrid Mail Solution. This notice serves as a Prior Information Notice (PIN) to inform potential suppliers of the forthcoming procurement opportunity and to invite preliminary market consultations.
The Council requires a comprehensive solution that includes:
Supply, Installation, and Maintenance of Multifunction Devices (MFDs):
Devices capable of printing, copying, scanning to cloud.
Integration with the Council’s existing IT infrastructure.
Secure printing and document management features.
Energy-efficient models with minimal environmental impact.
Effective reporting technology to help identify cost effective printing and digital communication.
Scalable solution based on future requirements to adjust physical office locations.
Hybrid Mail Solution:
Software and services for processing and sending mail electronically and physically.
Secure and compliant with data protection regulations.
Cost-effective and efficient for both low and high-volume mail.
Integration with existing Council systems including Capita Academy and Oracle Fusion
The procurement seeks to assist with the following key objectives:
Improve operational efficiency
Reduce costs associated with document handling and mailing.
Enhance security and compliance with data protection standards.
Support sustainability goals through energy-efficient and environmentally friendly solutions.
The Council is conducting a preliminary market consultation to gather information on the available solutions and to understand the capabilities of potential suppliers. Interested parties are invited to participate in this consultation by providing detailed information on their products and services.
Suppliers who wish to express their interest and participate in the market consultation should provide the following information:
Company name and contact details.
Overview of relevant products and services.
Experience and references from similar projects.
Indicative pricing models.
Any additional information that demonstrates the supplier's capability to meet the Council’s requirements.
two.3) Estimated date of publication of contract notice
1 August 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143165.
(WA Ref:143165)