Section one: Contracting authority
one.1) Name and addresses
East Sussex County Council
County Hall,St. Annes Crescent
LEWES
BN71UE
Contact
William Johnstone
william.johnstone@eastsussex.gov.uk
Telephone
+44 7701020239
Country
United Kingdom
Region code
UKJ22 - East Sussex CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dismantling and relocating Records shelving
Reference number
ESCC 034919
two.1.2) Main CPV code
- 39151100 - Racking
two.1.3) Type of contract
Supplies
two.1.4) Short description
ESCC are looking for a provider for the dismantle of all the current mobile and static shelving at Ropemaker Park, Hailsham, and either installation of the existing shelving, or provision and installation of new shelving into 14 Alder Close, Eastbourne.
The lease at Ropemaker Park, Hailsham is due to expire in the summer of 2023. The shelving provision is part of a project involving the relocation of the Records Management Service (RMS) to Alder Close. The new building is under conversion and is expected to be ready for shelving construction from December 2022.
The shelving was originally relocated to Ropemaker Park in 2012 from several locations and as a result is a mixture of different types of rolling and static racking. All existing shelving in the warehouse is expected to be ready for dismantle and preparation for steel recycling from November 2022.
The removal dates are not yet finalised, and contractors need to be able to offer some flexibility in order to fit into the schedule. Contractors should note in planning the work that if the existing shelving is to be relocated, it will be necessary to carry out the work in a phased approach with the removal company. The Records boxes will be removed from the shelves in phases and scanned to pallets so that sections of the shelving are taken down. This phased approach will be necessary to minimise disruption to the Records service.
During the dismantle of shelving at Ropemaker Park, the warehouse will be in use by East Sussex County Council staff and the removal contractors. During the construction of shelving at Alder Close the warehouse will be in use by other building contractors, although the work will be undertaken in a different area of the warehouse. The Contractor must assess the risks and indicate how they will keep the site safe from potential hazards.
Prior to completion of the tender the contractor is invited to inspect the site locations:
14 Alder Close, Eastbourne, BN23 6QF - accessible to all suppliers at 10am on 22 August 2022. Please bring PPE; hard hat, high-vis, and steel toe boots recommended.
Unit D, Ropemaker Park, Diplocks Way, Hailsham, BN27 3GU - accessible from 11.30am on 22 August 2022
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39151100 - Racking
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Dismantling existing mobile and static shelving from Ropemaker Park Hailsham. Relocation and Installation of either dismantled existing shelving where possible or provision and installation of new shelving in Alder Close Eastbourne.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
16 August 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
East Sussex County Council
Lewes
Country
United Kingdom