Section one: Contracting authority
one.1) Name and addresses
UK Research and Innovation
Polaris House, North Star Avenue
SWINDON
SN2 1FL
Contact
Liam Tucker
Telephone
+44 1793867005
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Public Procurement
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FM21195 - Provision of British Antarctic Survey Food
Reference number
FM21195
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
UK SBS wishes to establish a Contract for the provision of The British Antarctic Survey (BAS) Station and Ships: dry, frozen and bonded provisions on behalf of UK Research and Innovation.
UK SBS is managing this procurement process in accordance with
Show less description the Public Contracts Regulations 2015 (as may be amended from time to time) (the "Regulations").
It is intended that a sole provider will be appointed for this Contract.
The British Antarctic Survey (BAS) operate five research stations in and around Antarctica and a polar research ship. This RFP is to supply dry, frozen and bonded provisions for personnel on the stations and on board the ships.
Ships and stations will also procure provisions from other ports around the world that will not form part of this contract.
Other items excluded from this contract are:
• Fresh fruit and vegetables
• Field ration packs
During the Antarctic summer there can be more than 250 scientists and support personnel stationed around the region. Everything they need to survive and work needs to be imported by air or sea. Those who remain in Antarctica during the winter need adequate supplies for over six months of isolation.
The ship will take main stores twice a year, once on arrival in the UK after their Antarctic deployment, usually May or June; and again prior to their departure for Antarctica in September or October. The requirements are determined by the relevant purser and will encompass dry, frozen and bonded provisions.
Each station needs an annual replenishment of materials and equipment which is delivered by a BAS ship during the Antarctic summer field season. One of the most important elements of the resupply exercise is the restocking of food supplies.
UK SBS will be used the Delta eSourcing Portal for this procurement. The access code is: 34SKS4V98H
This is a Supplies Contract being procured under Open OJEU Procedure Regulations.
See section I.3) for access to procurement documentation.
two.1.5) Estimated total value
Value excluding VAT: £3,750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
UK Shared Business Services Ltd (UK SBS) wishes to establish a Contract for the provision of The British Antarctic Survey (BAS) Station and Ships: dry, frozen and bonded provisions on behalf of UK Research and Innovation (UKRI).
It is intended that a sole provider will be appointed for this Contract.
The British Antarctic Survey (BAS) operate five research stations in and around Antarctica and a polar research ship. This RFP is to supply dry, frozen and bonded provisions for personnel on the stations and on board the ships.
Ships and stations will also procure provisions from other ports around the world that will not form part of this contract.
Other items excluded from this contract are:
• Fresh fruit and vegetables
• Field ration packs
During the Antarctic summer there can be more than 250 scientists and support personnel stationed around the region. Everything they need to survive and work needs to be imported by air or sea. Those who remain in Antarctica during the winter need adequate supplies for over six months of isolation.
The ship will take main stores twice a year, once on arrival in the UK after their Antarctic deployment, usually May or June; and again prior to their departure for Antarctica in September or October. The requirements are determined by the relevant purser and will encompass dry, frozen and bonded provisions.
Each station needs an annual replenishment of materials and equipment which is delivered by a BAS ship during the Antarctic summer field season. One of the most important elements of the resupply exercise is the restocking of food supplies.
A brief summary of the requirement has been provided above, please ensure you review the specification and all additional appendices for full details of this requirement. All documents relating to the procurement can be found within the Stage One: Overview Section on the Delta eSourcing Portal.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the "Regulations").
This is a Services Contract being procured under Open OJEU Procedure Regulations.
See section I.3) for access to procurement documentation.
UK SBS will be using the Delta eSourcing Portal for this procurement. The access code is: 34SKS4V98H
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is being advertised for 3 + 1 + 1 years.
Please note there is no obligation or commitment to extend beyond the initial 3 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 October 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 October 2021
Local time
11:00am
Place
Electronically
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity.
As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the procurement and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.
How to apply
UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.
To register on the Delta eSourcing portal please use the link
https://www.delta-esourcing.com/ and follow the instructions to register.
If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://www.delta-esourcing.com/ and the follow the instructions to 'Login'.
Once you are logged into the system you will be able to link yourself into this procurement using the access code: 34SKS4V98H
six.4) Procedures for review
six.4.1) Review body
UK Shared Business Services Ltd
Polaris House, North Star Avenue
Swindon
SN2 1FF
Telephone
+44 1793867005
Country
United Kingdom