Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence, Helicopters, Chinook Project Team
MOD Abbey Wood North, NH5 Teak Level 1 #5105
Bristol
BS34 8QW
For the attention of
Hayley Shortall
Email(s)
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
CHC/640 The Procurement of a Enabling Support Contract for the Repair, Procurement and Modification of Chinook Aircraft Covers
two.1.2) Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code
- UKK11 - Bristol, City of
two.1.5) Short description of the contract or purchase(s)
The requirement is to place an enabling support contract for the provision of Chinook Aircraft Covers and Miscellaneous Covers. This requirement shall include the procurement of an initial order, and the ability to procure new, repair and maintenance of existing covers via the contract tasking mechanism.
Aircraft covers shall be manufactured in accordance with the Manufacturing Data Pack provided by the Authority.
two.1.6) Common procurement vocabulary (CPV)
- 34741000 - Aircraft equipment
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
The requirement is to place an enabling support contract for the provision of Chinook Aircraft Covers and Miscellaneous Covers. This requirement shall include the procurement of an initial order, and the ability to procure new, repair and maintenance of existing covers via the contract tasking mechanism.
Interested companies are required to complete a Dynamic Pre-Qualification Questionnaire (DPQQ) to provide the Authority with information to evaluate the company’s capacities and capabilities against the selection criteria.
The Authority will use the DPQQ response to create a shortlist of tenderers who:
a) are eligible to participate;
b) fulfil any minimum economic, financial, professional and technical standards; and,
c) best meet in terms of capacity and capability the selection criteria set out below
It is envisaged that a minimum number of 3 and a maximum number of 10 companies will be invited to tender by the Authority based upon the DPQQ response weighted scores.
Estimated value excluding VAT:
£290,000
two.2.2) Information about options
Options: No
two.2.3) Information about renewals
This contract is subject to renewal: No
two.3) Duration of the contract or time limit for completion
Start date: 14 February 2022
End date: 15 February 2027
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.1) Deposits and guarantees required
The Authority may require a Parent Company Guarantee at it's sole discretion.
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ"
Minimum level(s) of standards possibly required: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ"
Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ".
Minimum level(s) of standards possibly required: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ"
The Authority reserve the right to exclude a potential tenderer if the estimated contract value exceed 40% of the potential tenderers turn over.
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ"
Minimum level(s) of standards possibly required: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ"
Potential tenderers will be scored in accordance with the criteria listed and the highest 10 potential tenderers will be invited to tender. A minimum score of 10 (satisfactory) shall be required for all scored and weighted questions, this shall be calculated as a minimum 9.9% weighting for inclusion in the ITT stage for this requirement. All remaining questions will be PASS/FAIL. An evaluation of a FAIL shall result in an unsuccessful result and you will not be included within the next stage of tendering for this requirement.
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ"
Minimum level(s) of standards possibly required: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ"
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 10
Objective criteria for choosing the limited number of candidates: As Per "701549422 PQQ - CHC/640 Enabling Support Contract for Chinook Aircraft Covers PQQ", attachment "CHC640 Aircraft Covers DPQQ"
See PQQ - Potential tenderers will be scored in accordance with the criteria listed and the highest 10 potential tenderers will be invited to tender. A minimum of 9.9% will need to be achieved for inclusion in the ITT stage for this requirement.
Where questions are scored and weighted the following criteria will apply:
Potential tenderers will be scored in accordance with the criteria listed and the highest 10 potential tenderers will be invited to tender. A minimum score of 10 (satisfactory) shall be required for all scored and weighted questions, this shall be calculated as a minimum 9.9% weighting for inclusion in the ITT stage for this requirement. All remaining questions will be PASS/FAIL. An evaluation of a FAIL shall result in an unsuccessful result and you will not be included within the next stage of tendering for this requirement.
Where questions are scored and weighted the following criteria will apply:
0: No response/Poor Response – limited, it lacks detail, credibility and/or explanation, and demonstrates only a basic understanding of the requirement. Partial responses provided, not linked to the key attributes of the questions — anecdotal in parts. The response provides limited evidence of processes, procedures, roles/responsibilities and professional competency etc. The answer contains ambiguities or deficiencies that may not be tolerated. Your inclusion in the final Tender assessment will not be included, as the minimum scoring required is 10 anything below this will be considered not compliant.
10: Satisfactory Response — demonstrates a satisfactory understanding of the requirement. The response outlines a level of professional competency. Response includes some key processes and procedures, linked to key attributes of the questions and demonstrates a reasonably acceptable approach that covers most areas, however, lacks depth and supporting evidence.
30: Good Response — is sufficiently detailed to demonstrate a good understanding of the requirement. Demonstrable approach that is clear and consistent. Processes and procedures are reasonably well explained and logical. Response is clear, verifiable and covers all key attributes of the question.
70: Very Good Response — demonstrates a strong understanding of the requirement. It provides specific details and clearly demonstrates professional competencies and works experience in relation to the question. Evidence provided to support a confidence in ability to deliver. The response identifies specific commendations/awards achieved in relation to the question being answered, that can be verified by the evaluation team.
100: Excellent Response — is comprehensive, unambiguous and demonstrates an excellent understanding of the requirement. Approach is detailed and includes robust and effective measures, with processes and procedures being clearly explained and perfectly logical. It provides specific specific details and clearly demonstrates professional competencies and relevant works experience in relation to the question. Clear and fully verifiable evidence provided that covers all attributes, providing high degree of confidence in ability to deliver. The response identifies specific commendations/awards achieved in relation to the question being answered, that can be verified by the evaluation team.
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
CHC/640 (701549422)
four.3.2) Previous publication(s) concerning the same contract
no
four.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
four.3.4) Time limit for receipt of tenders or requests to participate
Originally published as:
8 October 2021 - 10:00am
Changed to:
15 November 2021
See the change notice.
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classification
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is Low (Reference – RAR-2ZKJGHDX )
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
Ministry of Defence, Helicopters, Chinook Project Team
MOD Abbey Wood North NH5 Teak Level 1 #5101
Bristol
BS34 8QW
Email(s)
Country
United Kingdom
six.4.1) Body responsible for mediation procedures
Ministry of Defence, Helicopters, Chinook Project Team
MOD Abbey Wood North NH5 Teak Level 1 #5101
Bristol
BS34 8QW
Country
United Kingdom
six.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: 30 Calendar days from the issue of this contract notice.