Section one: Contracting authority
one.1) Name and addresses
Sheffield City Council
1 Moorfoot
SHEFFIELD
S14PL
Telephone
+44 1142057397
Country
United Kingdom
Region code
UKE32 - Sheffield
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://yortender.eu-supply.com/ctm/Supplier/PublicPurchase/83898
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Short Breaks for Disabled Children 2025 - Soft Market Test
Reference number
89588
two.1.2) Main CPV code
- 85312120 - Daycare services for disabled children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
Day time short breaks is currently commissioned via the Short Breaks Framework Agreement, due to end in March 2025. The tender for its replacement will be launched in Autumn 2024 on Sheffield's e-tendering portal, YORTender. We are considering a range of activities for the new Framework, some of which already exist and some new areas of development. The responses received will help us shape our requirements and determine the strategy we will take to achieve our desired outcome.
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Daytime Short Breaks
Lot No
1
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
two.2.4) Description of the procurement
Daytime short breaks can be a combination of after school and weekends term time, and school holiday provision, and are between 2-5 hour sessions. Clubs run all year round, with some provision term time only, some holiday provision only and some a combination of both. There is potential to create a junior and senior club for different activity types. We commission dedicated group sessions and children are referred by Sheffield City Council only subject to meeting eligibility criteria.
two.2) Description
two.2.1) Title
Outward Bounds Activities
Lot No
2
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
two.2.4) Description of the procurement
The aim of this type of short break is to provide an exciting alternative to a daytime short break, which gives children with a disability the opportunity to engage in new activities in new environments. These sessions require experienced qualified instructors, and adapted spaces and equipment. These types of activities are suited to school holidays, usually around 5 hours per day and can be a few days a week or blocked booked for weeks in advance.
two.2) Description
two.2.1) Title
Activity-based Residential
Lot No
3
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
We'd like to explore residential (overnight) activity based short breaks in and around South Yorkshire and North Derbyshire. This would suit an outward bounds centre with accommodation, specifically if it has adaptations to support children with physical disabilities and can also accommodate staff and is secure and safe. Were also very interested in other types of organisations and activities that could offer activity based residential.
two.2) Description
two.2.1) Title
Home-based Short Break
Lot No
4
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
Another potential opportunity is to provide a service to families in their own home; to allow parents and carers the opportunity leave their child at home with a carer who would engage in activities and meet the child's needs including any personal care needs accordingly. This service could potentially be after school, evenings and weekends for children aged 5-17 with a range of disabilities. This type of service would suit an organisation that has access to experienced consistent staff, who could work flexibly to suit the family's needs, either an agency or not for profit organisation/charity who runs similar services or a CQC registered Provider who could provide outreach.
We do not offer breaks in school time during school terms, and are only interested in after school, weekends and school holidays.
two.2) Description
two.2.1) Title
Transitions
Lot No
5
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
two.2.4) Description of the procurement
We want to provide dedicated Transitions short breaks for young people aged between 16 - 21/25. This would provide some stability for children as they engage in other transitions in their education and health care etc and provide targeted activities and experiences that combine social opportunities with learning key life skills for a more independent life as adults. These sessions need to be stimulating and fun, but also accommodate varying needs and abilities, and could run at weekends and school holidays. They could be activity-based services to engage young people initially then offer further transition specific activities. They are not intended to replace adult short breaks/day care services, and would start with a younger cohort, grow and adapt with the young people and bridge them into universal or targeted adult services as and when they are ready, taking away the transition point at 18.
two.2) Description
two.2.1) Title
Universal Delivery
Lot No
6
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
two.2.4) Description of the procurement
Where assessed as appropriate, children with less complex needs would join in with universal sessions, with additional support where needed. This would be on a sport purchase (per child) basis to promote inclusion. This would suit organisations who deliver play care, community based sports activities, after school and holiday clubs, community based organised groups such as cubs and brownies, forest school etc, who have accessible spaces, and/or are open to making reasonable adjustments, and have access to experienced staff and an ethos of inclusion.
two.2) Description
two.2.1) Title
Any other form of Short Break
Lot No
7
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
We are also keen to hear about any other type of support you think we should offer to children and families as part of the Short Breaks menu.
two.3) Estimated date of publication of contract notice
1 October 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes