Section one: Contracting authority/entity
one.1) Name and addresses
Torbay Council
Town Hall, Castle Circus
Torquay
TQ1 3DR
Contact
Mrs Chloe Farquhar
Telephone
+44 1803208350
Country
United Kingdom
Region code
UKK42 - Torbay
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
School Transport Bus Passes
Reference number
DN627830
two.1.2) Main CPV code
- 60112000 - Public road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
The Children’s Services Transport Team is responsible for providing a home-to-school transport service for Pupils and Students who live in Torbay who are aged between 4 and 19 and who are entitled to help to get to school or college. The Authority currently has a contract for the provision of bus passes which enables them to travel on the existing transport network when using their services. The home-to-school bus transport provision will be across the whole of Torbay and specific to Brixham College to cover:
· travel on all term days
· unlimited travel options
· frequent timetables (to allow for arriving at the start of the school day and to allow for after-school clubs)
· acceptable journey lengths as recommended by the Department for Education
· accessible pickup and drop-off points close to home and school (within 1 mile).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £372,800
two.2) Description
two.2.1) Title
School Transport and Bus Passes Torbay
Lot No
1
two.2.2) Additional CPV code(s)
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
two.2.4) Description of the procurement
To provide school-to-home transport and bus passes which will cover the whole of Torbay and provide for:
· travel on all term days
· unlimited travel options
· frequent timetables (to allow for arriving at the start of the school day and to allow for after-school clubs)
· acceptable journey lengths as recommended by the Department for Education
· accessible pickup and drop-off points close to home and school (within 1 mile).
two.2.11) Information about options
Options: Yes
Description of options
The Contract will be in place for 12 months with the option to extend for a further 24 months on a 12 + 12-month basis.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
School Transport and Bus Passes Brixham College
Lot No
2
two.2.2) Additional CPV code(s)
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
two.2.4) Description of the procurement
To provide school-to-home transport and bus passes specifically for Brixham College and provide for:
· travel on all term days
· unlimited travel options
· frequent timetables (to allow for arriving at the start of the school day and to allow for after-school clubs)
· acceptable journey lengths as recommended by the Department for Education
· accessible pickup and drop-off points close to home and school (within 1 mile).
two.2.11) Information about options
Options: Yes
Description of options
The Contract will be in place for 12 months with the option to extend for a further 24 months on a 12 + 12-month basis.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
There is an absence of competition for technical reasons because due to having only two local economic operators who provide bus transport and bus passes within the scope of our requirements, we are unable to undertake a competitive procurement process in line with the Directives. In the case of the wider Torbay provision, Stagecoach is the only operator able to cover the whole of Torbay at the times and locations required to provide an adequate choice of services to users within the required distance of their home. In the case of Brixham College, this service is already provided to college students who are not eligible for Council provided home-to-school transport and as the service they are providing is geared to meet the needs of students attending Brixham College, they are in a position to widen their offer to students eligible for home-to-school transport.
The Authority has as yet not entered into new contracts with these suppliers and is advising the market that, subject to internal approval and the outcome of this VEAT process, is intending to do so.
Torbay Council are intending to enter into this Contract on 01 September 2022 for an initial 12-month period with rolling 12-month possible extensions over a period of 2 years.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 195-441865
Section five. Award of contract/concession
Lot No
1
Title
School Transport Bus Passes Torbay
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 August 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Stagecoach Devon Ltd
Matford Park Road
Exeter
EX2 8FD
Country
United Kingdom
NUTS code
- UKK42 - Torbay
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £344,000
Section five. Award of contract/concession
Lot No
2
Title
School Transport and Bus Passes Brixham College
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 August 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Brixham College
Higher Ranscombe Rd
TQ5 9HF
Country
United Kingdom
NUTS code
- UKK42 - Torbay
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £28,800
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Legal Services
Torbay Council, Town Hall
Torquay
TQ1 3DR
Country
United Kingdom