Section one: Contracting authority
one.1) Name and addresses
University of Newcastle upon Tyne t/a Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
Contact
Mr Steven Hogg
Country
United Kingdom
NUTS code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/login
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1717) - Upgrade or Replacement, and Maintenance, of a Fire Alarm Monitoring System
Reference number
DN568353
two.1.2) Main CPV code
- 50711000 - Repair and maintenance services of electrical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The University wishes to appoint a suitable Contractor to upgrade or replace the eBMS system, to an agreed plan and programme, resulting in a single fire alarm monitoring system to allow users to control and monitor all the fire alarm systems in the building or Campus as well as providing an open platform for integration of other systems on site.
To include but not limited to:
• maintaining both the existing systems whilst upgrading eBMS to CrossTalk 3, or replacing the eBMS system;
• migrating the Bold system to the new fire alarm monitoring system;
• interfacing the new system directly with Planon to allow defects to be raised automatically direct to the fire alarm service company without the need for helpdesk intervention;
• interfacing the new system directly with CCTV and intruder alarm systems / security software;
• developing the new system to raise an automatic defect request to service providers or internal teams for all alarms;
• maintenance and expansion of the new fire alarm monitoring system;
• Provision of training and system/user documentation in Microsoft Office and PDF formats.
A smooth changeover of equipment and systems is required to make sure that monitoring continues to operate correctly and that there will be no down time or risk to business through a failure to maintain alarm delivery.
The University is relying on Contractor’s expertise and knowledge of the appropriate systems and hardware to identify all requirements and costs for the Contract.
Documents can be accessed free of charge on the University's e-tender system at
https://procontract.due-north.com/Login
All enquiries and questions regarding this tender should be submitted through the e-tender
system
The deadline for receipt of tenders is 15th October 2021 12pm.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45312100 - Fire-alarm system installation work
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
The University wishes to appoint a suitable Contractor to upgrade or replace the eBMS system, to an agreed plan and programme, resulting in a single fire alarm monitoring system to allow users to control and monitor all the fire alarm systems in the building or Campus as well as providing an open platform for integration of other systems on site.
To include but not limited to:
• maintaining both the existing systems whilst upgrading eBMS to CrossTalk 3, or replacing the eBMS system;
• migrating the Bold system to the new fire alarm monitoring system;
• interfacing the new system directly with Planon to allow defects to be raised automatically direct to the fire alarm service company without the need for helpdesk intervention;
• interfacing the new system directly with CCTV and intruder alarm systems / security software;
• developing the new system to raise an automatic defect request to service providers or internal teams for all alarms;
• maintenance and expansion of the new fire alarm monitoring system;
• Provision of training and system/user documentation in Microsoft Office and PDF formats.
A smooth changeover of equipment and systems is required to make sure that monitoring continues to operate correctly and that there will be no down time or risk to business through a failure to maintain alarm delivery.
The University is relying on Contractor’s expertise and knowledge of the appropriate systems and hardware to identify all requirements and costs for the Contract.
Documents can be accessed free of charge on the University's e-tender system at
https://procontract.due-north.com/Login
All enquiries and questions regarding this tender should be submitted through the e-tender
system
The deadline for receipt of tenders is 15th October 2021 12pm.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2021
End date
30 November 2024
This contract is subject to renewal
Yes
Description of renewals
Expected to renew upon expiry/termination.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for 1 further period of 1 year
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
List and brief description of selection criteria
Mandatory, Discretionary and Qualitative Exclusion Questions are included separately on the
e-tender system. These are Pass/Fail questions. A submission that fails on any of the
Mandatory or Discretionary Exclusion questions will automatically be excluded from the
tender process unless the Contractor can demonstrate they have taken remedial actions to
ensure there is no reoccurrence of the offence. A Contractor who fails any of the Qualitative
Exclusion question will automatically be excluded from the tender process. Contractors who
have passed the requirements will have their tenders assessed against the criteria stated in
the Invitation to Tender.
BAFE Approval - All Contractors must be BAFE approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.
If offering an alternative qualification, Contractors must demonstrate/evidence as part of their response how this is equivalent to BAFE approval.
FIA Approval - All Contractors must be FIA approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.
If offering an alternative qualification, Contractors must demonstrate/evidence as part of their response how this is equivalent to FIA approval.
NICEIC Approval - All Contractors must be NICEIC approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.
If offering an alternative qualification, Contractors must demonstrate/evidence as part of their response how this is equivalent to NICEIC approval.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 October 2021
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Expressions of interest in this project can be made by registering via the University e-tender
system at:
https://procontract.due-north.com/Login
The deadline for expressing an interest is 11th October 2021 12pm
six.4) Procedures for review
six.4.1) Review body
University of Newcastle upon Tyne t/a Newcastle University
Newcastle upon Tyne
NE1 7RU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days,
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provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.